Accounting Officer

3 weeks ago

Chicago, United States Chicago State University Full time
Posting Details Position Information

Posting Number S24071P Posting Date 11/22/2023 Closing Date 01/03/2024 Title Accounting Officer Working Title Accounting Officer Salary Range Employee Class Civil Service Department Accounting and Financial Reporting Full-time/ Part-time Full-time Specialization Hours Per Week 37.5 Standard Work Week Monday - Friday Job Summary Employees at this level perform highly complex duties that require independent judgment and initiative, an extensive knowledge of bookkeeping procedures, and a working knowledge of accounting principles and practices. The employees work under general supervision of a designated supervisor.

Job Description
  • Process payment requests using PO's, DPV's and expense report, including P-Card processes.
  • Reviews vouchers, P-Card transactions, requisitions. purchase orders, invoices payments, statements, payroll DPV's and other transaction documents for completeness, accuracy, availability of funds, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements.
  • Maintain all travel and expense including travel form authorization process, reimbursement, receipt audit and policy adherence.
  • Corrects transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions.
  • Researches and prepares stop payments.
  • Prepares statements and reports that require utilization of a variety of sources.
  • Establish and maintain hard or electronic files that document AP transactions.
  • Performs coding where judgement, based on advance knowledge, must be applied and/or serves as a resource for other staff.
  • Process relates to travel encumbrance & travel vouchers reimbursements for staff
  • Provide individual & group training to the University Community related to vendor invoice processing & travel reimbursements.
  • Auditing invoices, checks, and travel reimbursements including P-Card transactions.
  • Process manual entries withholding payroll payments.
  • Department backup for processing/running checks/ZZ check runs, including posting registers in general ledger.
  • Process DPV 70% & Direct Deposit Returns for staff and students.
  • Provides excellent customer services to students, vendors, and University staff.
  • Other duties as assigned.


Minimum Qualifications
  1. High school diploma or equivalent.
  2. Any one or combination totaling two (2) years (24 months) from the categories below:
    1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)

    2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
    3. Work experience in bookkeeping, office support, or closely related experience

Preferred Qualifications Knowledge, Skills and Abilities 1. ability to apply an extensive knowledge of bookkeeping practices and procedures
2. ability to apply a thorough knowledge of accounting techniques
3. ability to compile complex financial records and prepare routine financial reports or statements
4. ability to operate electronic and/or other standard office equipment
5. ability to work independently and exercise judgment

Additional Applicant Information Additional Information for Applicants. The hiring managers do all three, position type, pervious H.A Physical Requirement/ Demands Prolonged periods sitting at a desk and working on a computer. Work Environment Office and conference room settings. Environment may also encompass athletic / sport setting areas.

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