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Payroll Specialist

4 months ago

Saint Paul, United States American Engineering Testing Inc Full time
Job DescriptionJob Description

Job Summary

The payroll specialist is accountable for a wide variety of payroll-related tasks, verifying time, attendance records, and pay rates from employees or managers. This position will enter and update payroll data into the system, calculate gross and net pay, process payments, and prepare and file payroll taxes, forms, and reports with the help of technology. This position responds to inquiries and resolves discrepancies. This position will be responsible for maintaining payroll records and documentation as well as performing reconciliations, audits, and adjustments when necessary. It will be critical to remain current to stay up-to-date on the latest payroll laws, regulations, policies, and best practices to ensure compliance. The Payroll Specialist will work closely with the accounting team and HR department. Integral part of finance management, ensuring compliance with all regulatory standards while optimizing payroll procedures.


Essential Duties and Responsibilities

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions.

  • Prepare and review financial statements, produce monthly compliance reports and other reports as requested.
  • Research and analyze complex payroll issues including reconciliations, overpayments, taxation, and adjustments.
  • Provide technical payroll processing, calculation, and consulting expertise on business and technology issues that impact how/when employees are paid.
  • Responsible for timekeeping systems and payroll administrators including training, managing system access, delivering reporting, supporting processes and procedures, researching issues, reconciling data with other systems, leading special projects as necessary.
  • Ensure systems are configured to be current and compliant with all federal, state, and local regulations as they perform all necessary timekeeping, pay, and taxation calculations and transactions.
  • Respond to internal and external inquiries in a timely, accurate, positive and professional manner.
  • Communicate proactively with Finance VP, the leadership team and other employees on important matters in a timely manner.
  • Participate in training and other professional development.
  • Maintain confidential records and files.
  • Maintain several internal documents for various tracking purposes.
  • With guidance, analyze and modify compensation and payroll tax policies to ensure compliance with legal requirements.
  • Contribute to analyzing statistical data and reports to identify and determine recommendations to improve organization's Payroll Tax policies and practices.
  • Continue to build knowledge of the organization, processes, and stakeholders.
  • Independently solve moderately complex issues with minimal supervision, while escalating more complex issues to appropriate staff.
  • Collaborate with auditors to oversee and manage payroll portion of annual audit.
  • Coordinate and manage all aspects of all payroll audits.
  • Develop systems to process payroll account transactions (e.g., salaries, benefits, garnishments, deductions, taxes, and third-party payments)
  • Coordinate efforts between payroll, human resources, finance, and other departments to ensure proper flow and maintenance of employee data.
  • Perform other related duties as required.

Supervisory Responsibility

None

Qualifications and Education Requirements

  • Minimum of 3 years of experience in a payroll position
  • Proficient with payroll software preferably ADP, as well as Microsoft Office Suite,
  • Excellent Excel skills
  • Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
  • Strong knowledge of federal and state regulations
  • Strong mathematical and analytical skills to deal with complex payroll calculations.

Preferred Skills

  • Work in the Engineering or Construction industry.
  • Experience with ADP Payroll Tax Services.
  • Background in Microsoft Dynamics.
  • Customer Service Experience.

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


AAP/EEO Statement

It is the policy of AET to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.