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Coordinator, Special Event Operations
7 days ago
Summary Description
Manage stadium gameday and non-gameday special events and be MOD for 60% of Special events
Essential Duties & Responsibilities
Events
- Work closely with Aramark, 24/7 Security and Guest Services to determine and schedule staff for non-gameday special events.
- Determine asset needs for special events including but not limited to furniture, walk through metal detectors, A/V equipment and signage.
- Serve as manager on duty for assigned special events.
- Manage and be MOD for 60% of special events gameday and non-gameday.
- Collaborate closely with clients and partners to determine event specifics including staffing needs, space availability, materials, and equipment.
- Collaborate with appropriate parties to ensure staff is scheduled and appropriate for events.
- Superior working knowledge of Audio-Visual equipment
- Set up, tear down and proper storage of Audio-Visual equipment.
- Perform semi-annual inventory and test of Audio-Visual equipment. Replace equipment as appropriate.
- Set up, tear down and proper storage of Audio-Visual equipment.
- Determine and provide room and space needs including tables, chairs, screens, yellow jackets, etc.
- Collaborate closely with clients and partners to determine event specifics including staffing needs, space availability, materials, and equipment.
- Create and update Programming Diagrams for spaces and special events.
- Map locations of tables, chairs, equipment, and other supplies
Gameday
- Assist in Command as the Stadium Operations Rep on Gamedays
- Lead gameday signage inventory and updating.
General
- Assist others in the department as appropriate and necessary.
- Assist with snow removal, as necessary.
- Other duties as assigned.
Required Experience & Skills
- Ability to legally operate a passenger vehicle, golf cart, snow removal vehicle and equipment, Bobcat type vehicle and forklift.
- Ability to work independently, prioritize, and make quick and decisive decisions with confidence.
- Previous experience with payroll systems
- Clear understanding of all department and company policies and procedures
- Clear understanding of individual staff responsibilities within the department
- Basic computer skills specifically including Microsoft Word, Excel, and Outlook
- Basic understanding of standard office equipment including PDAs, smartphones, and photocopiers
- Previous supervisory experience with a demonstrated ability to motivate large staffs.
- Previous experience hiring and effectively training a large part time team.
- Ability to read, write and speak English.
- Ability to interact with staff clearly, effectively, and professionally.
- Ability to walk, stand, and climb stairs and ramps during entire shift (8 – 12 hours)
- Ability to lift, carry, and transport large boxes and items in excess of 25 lbs.
- Ability to work long and irregular hours including nights, weekends, holidays, and special events.
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