Research Administrator

1 month ago

Chicago, United States Northwestern University Full time
Job ID49810 LocationChicago, Illinois

Department: MED-Basic Science Admin
Salary/Grade: EXS/8

Job Summary:

The Research Administrator provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.

* This position provides support within the Basic Sciences Administration's (BSA) group, supporting a portion of activities in a larger unit. Constituency will be determined based upon candidate experience and unit needs and will support approximately 8 faculty of varying portfolio size and complexity. BSA supports the Departments of Biochemistry and Molecular Genetics, Cell and Developmental Biology, Microbiology-Immunology, Pharmacology, and Neuroscience, as well as Center for Genetic Medicine and Simpson Querrey Institute for Epigenetics.

This position offers a hybrid schedule.

Specific Responsibilities:

Complexity

  • Typically administers multiple research projects such as:

* Single Principal Investigator (PI) proposals, grants &/or contracts

* Basic multi-PI or multi-unit proposals, grants &/or contracts

* Research portfolio for a small to mid-sized unit

* NIH U-approximately $500K+/yr. over multiple yrs.

* NIH P-approximately $500K+/yr. over multiple yrs.

* NIH T-approximately $100-$200K+/yr. over multiple yrs.

* DOD and industry awards

* Center or program grants

* Proposals with cost sharing

* Fixed-price contracts

* Non-funded negotiations such as NDAs, user agreements

Pre-Award

  • Manages pre-award administration of grants &/or contracts.
  • Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
  • Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
  • Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
  • Coordinates IRB and IACUC protocols.
  • Prepares &/or reviews complete budget.
  • Assesses the need for the redistribution of project F&A among multiple redistributed chart strings.

Post-Award

  • Completes post-award administration of research grants &/or contracts.
  • Reviews account establishment.
  • Manages effort commitments of key project personnel.
  • Approves high-value/high-risk expenditures.
  • Interprets awards documents.
  • Reviews and reports expenditures.
  • Verifies processing of cost share transactions.
  • Reviews award budget status with PIs.
  • Provides data needed for interim and final financial and technical progress reports.
  • Facilitates account close out activities, coordinating with ASRSP as needed.
  • Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
  • Participates in efforts to improve research administration including serving on university committees related to research administration.

Financial

  • Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
  • Provides information to senior management that is used for department budgeting purposes.

Compliance

  • Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
  • Recommends changes to improve programs, policy &/or practice.
  • Resolves compliance problems & issues working in conjunction with faculty.
  • Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
  • Alerts supervisor to potential higher risk compliance issues.
  • Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 3 years research administration or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented
  • Multi-tasking, communication
  • Self-starter, diplomatic, pro-active, manage stress

Preferred Qualifications:

  • 1 year financial or administrative support experience in a research environment preferred.
  • Knowledge of Northwestern's enterprise systems including NU Financials, InfoEd, ERS, and Cognos
  • Knowledge of National Institutes of Health policies and procedures

Preferred Competencies: (Skills, knowledge, and abilities)

  • Provide informal leadership by cooperatively anticipating, coordinating, strategizing with BSA Research Administration Team

Target hiring range for this position will be between $67,978 to $95,595 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

  • Research Administrator

    4 weeks ago

    Chicago, United States Northwestern University Full time

    Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre - & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance...

  • Research Administrator

    1 month ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49810LocationChicago, IllinoisDepartment: MED-Basic Science AdminSalary/Grade: EXS/8Job Summary:The Research Administrator provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit. May...

  • Research Administrator

    15 hours ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50088LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Psych & Behavioral ScienceSalary/Grade: EXS/8Job Summary: Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of...

  • Research Administrator

    3 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID50088LocationChicago, IllinoisDepartment: MED-Psych & Behavioral ScienceSalary/Grade: EXS/8Job Summary: Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit. May provide lifecycle...

  • Research Administrator

    3 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID50142LocationChicago, IllinoisDepartment: MED-Inst for Pub Health & MedSalary/Grade: EXS/8Job Summary: The Institute for Public Health and Medicine (IPHAM) within Northwestern's Feinberg School of Medicine was founded in 2012 with a vision to achieve the best possible health for all people. It is comprised of 18 thematic research centers and over 600...

  • Research Administrator, Pulmonary

    1 month ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49734LocationChicago, IllinoisDepartment: MED-PulmonarySalary/Grade: EXS/8Job Summary:Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award...

  • Research Administrator, Cardiology

    1 month ago

    Chicago, United States Northwestern University Full time

    Job ID49017 LocationChicago, Illinois Department: MED-CardiologySalary/Grade: EXS/8Job Summary:The Research Administrator (RA) role in the Division of Cardiology will oversee largely NIH and AHA foundation grants, including the submission of grant proposals, managing post-award reports and finances, and collaborating with other RA and administrative...

  • Research Administrator, Cardiology

    1 month ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49017LocationChicago, IllinoisDepartment: MED-CardiologySalary/Grade: EXS/8Job Summary:The Research Administrator (RA) role in the Division of Cardiology will oversee largely NIH and AHA foundation grants, including the submission of grant proposals, managing post-award reports and finances, and collaborating with other RA and administrative colleagues...

  • Senior Research Administrator

    1 month ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID50004LocationChicago, IllinoisDepartment: MED-Inst for Pub Health & MedSalary/Grade: EXS/9Job Summary:The Institute for Public Health and Medicine (IPHAM) within Northwestern's Feinberg School of Medicine was founded in 2012 with a vision to achieve the best possible health for all people and is comprised of 18 research centers. IPHAM is recruiting a...

  • Senior Research Administrator

    2 days ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50004LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Inst for Pub Health & MedSalary/Grade: EXS/9Job Summary:The Institute for Public Health and Medicine (IPHAM) within Northwestern's Feinberg School of Medicine was founded in 2012 with a vision to achieve the best possible health for all people and is comprised...

  • Research Administrator, Cardiovascular Research Institute

    4 weeks ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49800LocationChicago, IllinoisDepartment: MED-Feinberg Cardio Res InstSalary/Grade: EXS/8Job Summary: Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit. May provide lifecycle...

  • Administrative and Research Assistant

    1 month ago

    Chicago, United States MIR Appraisal Services, Inc. Full time

    **About MIR Appraisal Services** MIR Appraisal Services, Inc. has been appraising fine art and personal property since 1994. We are a small, professional appraisal company with a main office in downtown Chicago, IL. Our clients include religious organizations, insurance agencies, law firms, educational institutions, government organizations, libraries,...

  • Research Administrator, Hematology and Oncology

    1 month ago

    Chicago, Illinois, United States Northwestern University Full time

    Job ID49169LocationChicago, IllinoisDepartment: MED-Hematology OncologySalary/Grade: EXS/8Job Summary:Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit. May provide lifecycle pre- &...

  • Research Administrator, Hematology and Oncology

    3 days ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID49169LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Hematology OncologySalary/Grade: EXS/8Job Summary:Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities...

  • Research Administrator, Hematology and Oncology

    1 month ago

    Chicago, United States Northwestern University Full time

    Job ID49169 LocationChicago, Illinois Department: MED-Hematology OncologySalary/Grade: EXS/8Job Summary:Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit. May provide...

  • Research Administrator

    1 month ago

    Chicago, United States Northwestern University Full time

    The Research Administrator provides administrative assistance and routine problem solving in support of the Sponsored Project and Research Catalyst’s (SPARC) research programs and mission as a shared service model within NUFSM. Provides administrative direction and intermediate problem solving in support of unit's research programs and mission. Dynamic...

  • Associate Research Administrator, Fcvrri

    6 days ago

    Chicago, United States Northwestern University Full time

    Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in...

  • Associate Research Administrator, FCVRRI

    3 days ago

    Chicago, Illinois, United States Northwestern University Full time

    Apply for JobJob ID50135LocationChicago, IllinoisAdd to Favorite JobsEmail this Job Department: MED-Feinberg Cardio Res InstSalary/Grade: EXS/6Job Summary: Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals,...

  • Senior Manager Microbiology, Research and Product Development

    3 weeks ago

    Chicago, United States RPM ReSearch Full time

    Job DescriptionJob DescriptionSenior Manager Microbiology, Research, and Product DevelopmentThe Senior Manager Microbiology, Research has the ability to work in both existing and emerging topical anti-infective technologies and the ability to lead a microbiology group across other medical device applications. This role has responsibility for the scientific,...

  • Research Business Specialist

    3 weeks ago

    Chicago, United States Illinois Institute of Technology Full time

    The mission of the Research Administration Services Department (RAS) is to provide administrative service to principal investigators and University administration in the area of post-award management. The Research Business Specialist will manage a fa Research, Specialist, Business, Budget Manager, Customer Service, Faculty, Technology