Associate Research Administrator, Fcvrri

3 weeks ago

Chicago, United States Northwestern University Full time

Provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation &/or submission of routine research proposals, grants &/or contracts according to standard practice &/or general instruction. May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities.

**Specific Responsibilities**:
Pre-Award
- Completes pre-award administration of grant &/or contract activities.
- Reviews solicitation & determines necessary components.
- Completes NU OSR forms.

Post-Award
- Completes post-award administration of research grants &/or contracts.
- Reviews account establishment.
- Reviews expenditures.
- Tracks formal re-budgeting.
- Coordinates core resource account setup and maintenance.
- Provides data needed for the preparation of interim and final financial and technical progress reports.
- Participates in account close out activities.
- Monitors project under spending and overspending.
- Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.

Financial
- Reviews &/or approves transactions.
- Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged.
- Prepares and coordinates signatures on 90 day letters required when transactions are not timely.

Human Resources
- Processes paperwork associated with hiring & termination of employees and orient new employees.

Compliance
- Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Performs other duties as assigned.

**Minimum Qualifications: (Education, experience, and any other certifications or clearances)**
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 1 year financial or administrative support experience in a research environment or other relevant experience.

**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Organization, time management, detail oriented
- Multi-tasking, communication

**Preferred Competencies: (Skills, knowledge, and abilities)**
- Skill/knowledge in the use of Microsoft Office, including Word and Excel.
- Action oriented - Willing or likely to take practical action to deal with a problem or situation.
- Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
- Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
- Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
- Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
- Meets deadlines - Displays consistency and success in adhering to deadlines.
- Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
- Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.
- Target hiring range for this position will be between $55,128 to $77,525 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data._

LI-MB1

**_ Benefits:_**:
**_ Work-Life and Wellness:_**:

- Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles._

**_ Professional Growth & Development:_**:
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._

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