Research Administrator

2 weeks ago

Chicago, United States Northwestern University Full time

Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre
- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.

**Specific Responsibilities**:
Complexity
- Typically administers multiple research projects such as:

- Single Principal Investigator (PI) proposals, grants &/or contracts
- Basic multi-PI or multi-unit proposals, grants &/or contracts
- Research portfolio for a small to mid-sized unit
- NIH U-approximately $500K+/yr. over multiple yrs.
- NIH P-approximately $500K+/yr. over multiple yrs.
- NIH T-approximately $100-$200K+/yr. over multiple yrs.
- DOD and industry awards
- Center or program grants
- Proposals with cost sharing
- Fixed-price contracts
- Non-funded negotiations such as NDAs, user agreements

Pre-Award
- Manages pre-award administration of grants &/or contracts.
- Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
- Establishes procedures at the small to mid-sized unit level related to pre-award administration.
- Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
- Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
- Prepares &/or reviews complete budget.
- Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.

Post-Award
- Completes post-award administration of research grants &/or contracts.
- Reviews account establishment.
- Manages effort commitments of key project personnel.
- Approves high-value/high-risk expenditures.
- Interprets awards documents.
- Reviews and reports expenditures.
- Verifies processing of cost share transactions.
- Reviews award budget status with PIs.
- Provides data needed for interim and final financial and technical progress reports.
- Facilitates account close out activities, coordinating with ASRSP as needed.
- Establishes procedures at the small to mid-sized unit level related to post-award administration.
- Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
- Participates in efforts to improve research administration including serving on university committees related to research administration.

Financial
- Oversees unit's entire sponsored project portfolio.
- Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
- Provides information to senior management that is used for department budgeting purposes.

Compliance
- Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Alerts supervisor to potential higher risk compliance issues.

Supervision
- Performs other duties as assigned.

**Minimum Qualifications: (Education, experience, and any other certifications or clearances)**
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 3 years research administration or other relevant experience required.

**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Organization, time management, detail oriented
- Multi-tasking, communication
- Self-starter, diplomatic, pro-active, manage stress
- Managing people
- Target hiring range for this position will be between $X67,978-$84,973 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data._

**_ Benefits:_**:
**_ Work-Life and Wellness:_**:

- Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles._

**_ Professional Growth & Development:_**:
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe,

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