MGS Executive Admin Team Lead

2 months ago

Newark, United States Mars Full time

Job Description:

MGS Executive Admin Team Lead

Newark, NJ

Hackettstown, NJ

Hybrid

The Executive Assistant Team Lead-Mars Global Services provides support and process improvement for the daily operations of the executive support department for the Mars Global Services organization--an international team of professional administrative professionals supporting the leadership teams within the organization.

The Executive Assistant Team Lead (1) provides direction and leadership in areas of time & attendance, onboarding, and process improvement, (2) mentors others to grow professionally and advance their knowledge and skills, (3) continuously assesses team needs by working collaboratively to ensure adequate resources for support needs and (4) demonstrates professionalism and holds self and team members accountable for standards of practice and demonstrates a high level of emotional intelligence and transformational leadership skills.

The Team Lead will also maintain responsibility of executive support to the President of Mars Global Services – where they are responsible for organization, coordination, and management of the Mars Global Services Leadership Team, ensuring appropriate meeting cadence, follow-up, and decision-making. A wide variety of internal and external relationships are involved in performance of the duties of this position; the incumbent interacts with Associates at all levels of the organization, plus leadership and executive support from the customers of Mars Global Services.

What are we looking for?

  • Bachelors degree preferred or equivalent/relevant work expereince
  • At least 15 years of administrative experience; no less than 5 years of experience supporting a global senior executive.
  • Excellent written and verbal communication skills. Excellent time management, prioritization, and organizational skills. Ability to work independently with little supervision.
  • Change agent: Experienced, optimistic line manager with the ability to build a team, leading and developing other professionals. Ensuring activities are coordinated across the Executive Administrator team as required, taking responsibility for individual processes, and sharing best practice.
  • Maintaining up to date knowledge of Mars Global Service procedures, processes and current initiatives and issues.
  • Technical expert: Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel). Raise requisitions, authorizing orders, managing inquiries and goods receipting invoices; monitoring of purchasing card or project spend.
  • Prior experience handling complex expense reports.

What would be your key responsibilities?

  • Manage, develop, and oversee implementation of all administrative processes and functions for Mars Global Services and support and align administrative functions with the organization. The position will supervise all administrative assistants in the organization developing a team of change agents capable of deploying administrative best practices across the organization.
  • Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the program goals and priorities of the executive, to prioritize issues according to urgency.
  • Coordinate efforts so that the executive is adequately prepared for all customer meetings and internal corporate level meetings.
  • Provides administrative support by handling information requests and performing. clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings.
  • Highly effective at performing administrative duties, taking meeting actions, maintaining files, and organizing documents.
  • Closely involved in the planning and coordination of organization events, meetings, and employee team building activities or special projects.
  • Organize and arrange complex travel (domestic and international), itineraries, logistics and all related correspondence as required.
  • Manage executive schedule and act as a liaison for executive team.

What can you expect from Mars?

  • Work with over 130,000 with diverse and talented Associates, all guided by The Five Principles.
  • Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
  • Best-in-class learning and development support from day one, including access to our in-house Mars University.
  • An industry competitive salary and benefits package, including company bonus.

This position is not eligible for relocation benefits.

#LI-Hybrid

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

  • MGS S2P Vendor Master Data Lead

    1 month ago

    Newark, United States Mars Full time

    Job Description:Role Purpose:  Responsible for the functional S2P data on the Digital Core project.  The MGS S2P Vendor Master Data Lead works closely with the Directs and Indirects GPO’s, the Business Transformation Process Lead and Business and Systems Integrators, and Digital Core Master Data team to ensure the master data supports the future-fit...

  • Senior Actuarial Associate

    3 weeks ago

    Newark, United States Prudential Financial, Inc. Full time

    Job Classification:Actuarial - ActuarialSenior Actuarial Associate (The Prudential Insurance Company of America, Newark, NJ): Execute quarterly processes supporting individual annuities and institutional retirement GAAP/Stat/Tax/AOI forecast. Assist in analyzing results, preparing, and presenting results to retirement strategies senior leaders and other...

  • Senior Actuarial Associate

    2 weeks ago

    Newark, United States Prudential Financial, Inc. Full time

    Job Classification:Actuarial - ActuarialSenior Actuarial Associate (The Prudential Insurance Company of America, Newark, NJ): Execute quarterly processes supporting individual annuities and institutional retirement GAAP/Stat/Tax/AOI forecast. Assist in analyzing results, preparing, and presenting results to retirement strategies senior leaders and other...

  • HR Admin Support

    5 days ago

    Newark, United States Sense Scotland Full time

    This is an exciting opportunity for an Administrator to join us and be part of our friendly HR Admin and Support team based either in our Head office in Glasgow, Dundee or our TouchBase in Kirkcaldy. You will primarily be responsible for ensuring smooth administration and co-ordination of all things people related, you will be the first point of contact...

  • Sr. Counsel

    4 days ago

    Newark, United States Mars Full time

    Job Description:Mars, Incorporated employs over 150,000 Associates across the globe and its segments, Mars Petcare, Mars Snacking, and Mars Food and Nutrition.  Mars Global Services (MGS) is the shared service organization within Mars, Incorporated supporting each of the segments.  Mars Legal plays a key role in supporting the business and MGS.The Senior...

  • Executive Office Manager

    4 weeks ago

    Newark, United States Leverage Companies Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and proactive individual to fill the role of Office Admin with Executive Assistant responsibilities at Leverage Companies, a fast-growing real estate private equity start-up. This position offers significant growth opportunities for the right candidate who can efficiently manage office...

  • Lead Executive Assistant

    1 week ago

    Newark, New Jersey, United States Vantage Point Consulting Inc. Full time

    Position Title: Senior Executive AssistantCompany: Vantage Point Consulting Inc.Location: HybridRole Overview:The Vantage Point Consulting team is in search of a versatile and proactive individual who excels in a dynamic work environment and demonstrates the ability to operate independently.Key Responsibilities:Efficiently manage the calendars of senior...

  • Sanitation Team Lead

    1 week ago

    Newark, New Jersey, United States Wonder Full time

    Position OverviewAs a key member of our sanitation leadership team at Wonder, you will take on the role of Sanitation Team Lead. Your primary responsibility will be to manage and guide the sanitation staff, ensuring that our kitchen environment meets the highest standards of cleanliness and adheres to all Food Safety and Sanitation regulations.Key...

  • Requisition to Receipt Regional Process Owner

    2 months ago

    Newark, United States Mars Full time

    Job Description:Requisition to Receipt Regional Process Owner - Americas - BRN, HKT, NWK, GUA, MEXThe Requisition to Receipt (R2R) Regional Process Owner (RPO) – Americas role is responsible for translating and driving the implementation of the global strategy for the R2R process within the Americas region with the goal of realizing efficiencies, higher...

  • ESL Team Lead

    2 months ago

    Newark, United States Catholic Charities of the Archdiocese of Newark Full time

    Job DescriptionJob DescriptionThe ESL Team Lead will play an essential role in overseeing the Refugee Support Services ESL Program. The Team Lead will be responsible for planning, directing, and coordinating ESL classes and through the ESL program will endeavor to provide a dignified path to self-sufficiency for RSS clients. The ESL Team Lead team must...

  • Senior Manager, Global Acquisition Integration

    1 month ago

    Newark, United States Mars Full time

    JOB DESCRIPTION Job Description: In recent years, the pace of acquisitions at Mars has been accelerating in support of growing the size of the business within the next decade. We have also seen a consistent pace of divestiture activity as Mars looks to evolve its portfolio. The pace of acquisition integration and the variety of approaches and tools...

  • Warehouse Team Lead

    7 days ago

    Newark, United States Onsite Personnel LLC Full time

    Job DescriptionJob DescriptionJob Purpose: Warehouse Team Leader:We are seeking an organized, reliable, detail and service-oriented Warehouse Team Leader to join our growing team. In this position, you will monitor warehouse inventory as well as supervise warehouse staff to ensure that products are stored and shipped out in an accurate, efficient manner....

  • Executive Chef

    8 hours ago

    Newark, New Jersey, United States Lazy Dog Restaurants, LLC Full time

    About UsLazy Dog Restaurants, LLC is a family-run group of restaurants based out of Southern California. We exist to nourish connections for our guests, teammates, and communities.Our MissionWe provide warm, small-town hospitality and handcrafted food and drink in a social setting, so people can enjoy the moment and the relationships around the table.Job...

  • Chief Executive Officer

    4 weeks ago

    Newark, United States AB Hires and Consulting Full time

    Job DescriptionJob DescriptionA leading lumberyard company based in Central Jersey is looking for a new Chief Executive Officer (CEO). This role must have management experience in the lumberyard industry and will be responsible for overseeing all aspects of the business, including operations, sales, marketing, finance, human resources, and customer...

  • Account Executive

    3 months ago

    Newark, United States Mainfreight Americas Full time

    ACCOUNT EXECUTIVE MAINFREIGHT AIR, NEWARKAre you driven? Do you enjoy a challenge? Are you motivated and enthusiastic? Do you thrive in a fast pace environment? Are you ambitious? Then Mainfreight is the company for you! We set aspiring goals to constantly challenge ourselves, a 100 year vision! We believe education is optional, learning is compulsory! Keep...

  • Account Executive

    3 months ago

    Newark, United States Mainfreight Americas Full time

    ACCOUNT EXECUTIVE MAINFREIGHT AIR, NEWARKAre you driven? Do you enjoy a challenge? Are you motivated and enthusiastic? Do you thrive in a fast pace environment? Are you ambitious? Then Mainfreight is the company for you! We set aspiring goals to constantly challenge ourselves, a 100 year vision! We believe education is optional, learning is compulsory! Keep...

  • Quality Assurance Executive

    1 week ago

    Newark, New Jersey, United States DSJ Global Full time

    Quality Assurance Executive - for a Leading Food Production CompanyQuality Assurance TeamGreater New York Area$150,000-$170,000 + BonusA prestigious food production organization is in search of a motivated, hands-on executive to take on the role of Quality Assurance Executive for their state-of-the-art facility.Overview:The Quality Assurance Executive will...

  • Executive Support Consultant

    3 weeks ago

    Newark, United States Avispa Technology Full time $40 - $50

    Job DescriptionJob DescriptionExecutive Support Consultant 1346382 A leading podcast and audiobook company is seeking an Executive Support Consultant. The successful candidate will be instrumental in enhancing the efficiency and effectiveness of the Chief Operational Excellence Officer (COEO) and their senior team and responsible for building strong trust...

  • Virtual Account Executive

    4 weeks ago

    Newark, United States Bronson Kinkade Consulting Full time

    Job DescriptionJob DescriptionNote: We don't consider International candidates.Excited to Begin Your Sales Adventure?Join our enthusiastic team as a Virtual Account Executive on a 1099 contract basis. Whether you're a seasoned sales expert or just beginning your career, this opportunity allows you to make a substantial impact while enjoying the perks...

  • Senior Executive Support Specialist

    1 week ago

    Newark, New Jersey, United States Avispa Technology Full time

    Job OverviewSenior Executive Support SpecialistA prominent technology firm is in search of a Senior Executive Support Specialist. This role requires an individual who thrives in a dynamic setting and has substantial experience in maneuvering through the intricacies of a sizable organization as well as collaborating with external stakeholders. The ideal...