Manager - Accounting Operations

2 weeks ago

Athens, United States The University of Georgia Full time
Posting Number: S12376P

Working Title: Manager - Accounting Operations

Department: Auxiliary Finance

About the University of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website: auxiliary.uga.edu

Posting Type: External

Retirement Plan: TRS or ORP

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: This position offers a 40 hour work week. Hours and schedule may vary, but will typically be Monday - Friday

Advertised Salary: $60k-$70k; Commensurate with Experience

Posting Date: 07/17/2024

Open until filled: Yes

Proposed Starting Date: 08/01/2024

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Classification Title: Fiscal Affairs Manager

FLSA: Exempt

FTE: 1.00

Minimum Qualifications: Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary: This position is a combination of team management and hands-on-work, providing direction and support to the Deposit, Payroll, AP and AR team. This position will be responsible for the cash management function, to include: managing effective collection of revenues to ensure designated cash processing, revenue recognition and reconciliation, and reporting functions are completed in a timely manner and in compliance with policy and regulations. Also, the position will oversee the researching of any discrepancies to ensure financial accounts are updated with accurate account information, working closely with account reconciliation team, and providing assistance and/or resolution to reconciliation discrepancies.

Knowledge, Skills, Abilities and/or Competencies:
  • Thorough knowledge of management and supervision practices and techniques;
  • Knowledge of accounting and financial transactions processing, principles & practices;
  • Knowledge of state and federal laws and regulations pertaining to departmental budgets and accounting practices;
  • Proficient in Microsoft Excel, Word, Outlook and Adobe pdf creation;
  • Able to query databases to compile, gather and analyze data for financial reporting;
  • kill in applying accounting and financial management principles;
  • Able to communicate effectively and maintain working relationships.

Physical Demands:
  • Sit at a desk and work on a computer for extended periods of time, as well as standing for longs periods of time.
  • Lifting/carrying of files not greater than 30 lbs.

Is driving a responsibility of this position?: Yes

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card? : Yes

Is having a P-Card an essential function of this position? : Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities:
  • Oversee and review the cash management/deposit processes of all units making cash and credit card deposits
  • Collaborate with staff and management teams to ensure procedures and controls are in place or developed to provide asset security as well as staff protection.
  • Manage and assist in the cash/credit card reporting for leadership review and assessment.
  • Plan, provide, assist and coordinate with POS Managers and IT, and ensure completeness of PCI compliance reporting.
  • Oversee the performance of cash audits, coordinate updates/changes, monitor completion and accuracy of change fund audits, and design/develop procedures for internal audit purposes.
  • Assist in coordinating camera audits to provide meaningful recommendations to units.

Percentage of time: 25

Duties/Responsibilities:
  • Manages payroll procedures and policies and is a backup for Payroll coordinator duties roles and responsibilities.
  • Assists and provides payroll information by answering questions and requests to Auxiliary Services employees.
  • Update and maintains payroll guidelines by writing and updating policies and procedures.
  • Assisting the management and ensuring compliance with relevant payroll laws and tax obligations including but not limited to taxable fringe benefits, guiding and assisting with supervising the payroll team, while maintaining accurate payroll records.
  • Works closely with Payroll team to manage and assist with processing labor transfers on the general ledger, change funding requests and/or acts as a system approver.
  • Assists with payroll deductions process and preparation for all business units, as needed.

Percentage of time: 25

Duties/Responsibilities:
  • Plan, organize, review and supervise the work related to revenue cycle/cash receipt activities performed by accounting personnel, review and ensure accurate tracking of capital projects/plant fund activities and Reserve and Surplus Roll-forward for Auxiliary Services units (Fund balance reviews).
  • Oversee the financial transactions/ data used to prepare monthly & annual reports included but not limited to Unrelated Business Income Reports (UBIT).
  • Collaborate with Auxiliary Services Finance team members to develop and maintain procedures that will ensure transactions are tracked and readily identifiable in UGA Financial Management System.

Percentage of time: 20

Duties/Responsibilities:
  • Coordinate and oversee month/year-end close duties related to plant fund, operating, cash management activities, and balance sheet & income statement accounts.
  • Review general ledger journals and request journal vouchers, as needed.
  • Acts as additional approver for purchase requests, journal entries, budget journals/ transfers. Assist with processing and maintenance of general ledger coding, chart string, speed type, deposit codes, billing codes, payroll funding combo codes, etc.

Percentage of time: 20
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