Events Assistant
3 weeks ago
QUALIFICATIONS:
Minimum of 1 year of experience in catering, events or high-volume/multi property reservations Genuine passion for food, beverage and hospitality Team player who can also work independently Strong verbal and written communication skills Strong telephone etiquette, specifically in tone of voice, listening and understanding client’s needs, recording all pertinent data Exceptional attention to detail Ability to multi-task in a fast-paced environment Strong knowledge of Microsoft Office software (Word, Excel) Strong knowledge of Resy Knowledge of Tripleseat a plus but not required Working knowledge of Adobe InDesign / Adobe Illustrator RESPONSIBILITIES:
Assist Director of Events in handling of events, event systems, event office operations or any other
function related to the events department as directed:
Respond to event inquiries Maintain events calendar in Tripleseat Coordinate client needs with operational team Manage BEO system, updating all departments as to BEO initial distribution and all subsequent BEO/event alterations Manage Resy reservation system including initial inputting of parties monthly & daily updating of PDR guest counts and any other necessary details Follow up with clients to obtain menu/wine selections and final details Create event menus in InDesign, print and hand deliver to properties, if necessary Occasionally conduct site visits Occasionally assist with event setup on-site Occasionally meet/greet clients on-site Update and maintain event meeting agenda/sales spreadsheets Update and maintain menus items, pricing and other details in Tripleseat Assist Director of Events in administration of marketing tasks: Update and maintain menus, hours of operation, private event information on website Manage merchandise store on website Maintain merchandise inventory & fulfill orders Assist in creation of content for eblasts Maintain contact pipeline lists Client gifting Assist Director of Events in administration of marketing tasks:
Update and maintain menus, hours of operation, private event information on website Manage merchandise store on website Maintain merchandise inventory & fulfill orders Assist in creation of content for eblasts Maintain contact pipeline lists Client gifting
La Pecora Bianca is a proud Equal Opportunity Employer.
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