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Legal Secretary
2 months ago
Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
Job Summary
The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions.
The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).
Essential Functions
- Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources.
- Support multiple attorneys in employment law matters and provide backup support for colleagues as needed.
- Serve as a liaison to clients, between internal departments and to outside agencies.
- Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with internal teams to complete conflicts checks and open new client engagements.
- Manage attorney expenses and assist with billing review and inquiries.
- Maintain calendars, CLE and bar licenses, reports and time records.
- Book and organize travel arrangements including flights, hotels, and transportation.
- Maintain docketing and proactively communicate deadlines for litigation attorneys.
- Transcribe electronic dictation, and schedule depositions.
- Various office and client filing; proofreading documents.
- Prepare documents for filing with various courts (Circuit and Federal).
- Assist with copying and printing large documents.
- Organize & maintain file materials, scanning and downloading large documents.
- Assist with other office administrative functions as needed.
Qualifications/Skills Required
- At least 3 years of recent litigation legal secretarial experience within a law firm, labor and employment field preferred.
- Ability to type 65+ wpm.
- Experience with InTapp, Netdocs, and Concur a plus.
- Experience with state and federal rules and procedures.
- Must have a solid understanding of technical legal terminology as well as court filings.
- Experienced with trial preparation and briefs.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to multi-task, and timely respond to deadlines as well as balance workload.
- Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint.
- Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude.
- Detail oriented, thorough, and accurate.
Educational Requirements
- High School diploma or equivalent required.
- 4-year college degree preferred.
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
