Coordinator, Facilities

2 months ago

Basking Ridge, United States Daiichi Sankyo Full time
Join a Legacy of Innovation 110 Years and Counting

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 16,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. Under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.

Summary

Acts as a shared resource that supports Facilities Management areas including Reception, Facilities Services, Amenities and Events, and Security Protocol. This position will be knowledgeable to perform a wide variety of facilities functions in a support role and provide flexible support to all components of Facilities Management. Daily tasks and areas of support are determined by the Manager Facilities Services based on demand of each functional area, and the individual will communicate workload and escalate issues as required

Responsibilities

Reception ResponsibilitiesEnsure that visitors and callers are greeted appropriately, efficiently and in a timely manner.Notifies company personnel of visitor arrivalMaintains security and telecommunications systems.Adheres to and promotes proper security and safety measures.Fields a high volume of arriving visitors, incoming phone calls, and meeting/event attendeesProjects a positive corporate image with all employees, contractors, and visitors through a warm and welcoming demeanor and an efficient and professional approach.Greet, assist, and direct visitors, vendors, and deliveries following security protocols (including use of employee and department directories)Screen incoming phone calls and efficiently route to the appropriate employee or external contactsUse telecommunication and computer systems following corporate IT policy for phone and computer workstation operationMaintains safe and clean reception area by complying with procedures, rules, and regulationsExecute the daily operations of the corporate reception area, including safety procedures and in-house assistance to employees and visitorsAct as the first line of security for the building and maintains security by following procedures, monitoring logbook, and issuing visitor badgesWork with manager to ensure all procedures are followed to process visitors and maintain appropriate records of activitiesComplete corporate projects including maintaining and updating emergency and safety protocol documents, maintenance of visitor logs and phone/employee listsFacilities Services SupportFacilities and maintenance tasksMovement of furnitureProvide assistance to home office staff for printing/copying projects or shipping of materials through established proceduresTrack workload, prioritize daily tasks, and communicate delays or availability to ManagerRun reports as required for service tickets, reception usage etc.Provide weekly building badge access reports to managerEstablish and provide a monthly meeting room usage reportRun ad hoc reports as needed.Provide ad hoc support to Manager as neededManage payment and reconciliation of P-Card charges for the department to include amenities for example water coolers, café, Iron Mountain and other purchases.Maintain recycling reportsReport and escalate issues to the Manager as neededAssists cross-functional team members with submissions of requisitions and contracts as neededProvide a high level of customer service to internal and external customers through approachable and proactive attitudeGeneral mailroom functions:
o Provide backup for when Primary mail staff is not available.
o Tasks to include but not limited to; sorting and distributing mail, post office trips, moving boxes and packages. and supply and distribution of copy paper and other supplies throughout home office, etc.Conference room/meeting rooms, Amenities and EventsRoom setup/breakdown and other support tasks for events and meetings, in partnership with IT-AV when neededAssist with Amenities and Events requests as needed, including monitoring assistance and other tasks related to meeting rooms.

Maintain conference room schedules to include blocking rooms when required, , moves and changes. For example: Training center and divisible room requirements for FDA and training department – manage the reassignment of space.

Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education Qualifications (from an accredited college or university)

High School Diploma requiredAssociate's Degree preferredExperience Qualifications1 or More Years mailroom or facilities services experience preferred1 or More Years in a corporate environment preferred

Physical Requirements

Able to lift and move boxes weighing up to 50 pounds 25% of the time

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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