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Professional Development Program Associate

2 months ago

Washington DC, United States Metropolitan Washington Airports Authority Full time
Compensation Grade:
S18-H
Salary Range:
$34.21-$49.61

Opening Date:
September 6, 2024

Closing Date:
September 21, 2024
Please Note: All job announcements close at 11:59 p.m. of the day before the posted closing date.

As a Professional Development Program Associate (Airport Financial Management) for the Airports Authority, you will gain real-world experience and industry knowledge while building knowledge and skills in your field to achieve your career goals.

Professional Development Program Associate (Airport Financial Management)

This three-year developmental program is designed to lead to placement in a career full-performance Budget Analyst II position.

Works under the direct supervision of the Airport Financial Management Manager.

[This development plan could be changed due to organizational needs.]

Associate (Year 1) is developmental during which you will receive experiential training and assignments to build your skills as a professional (such as self-management, business acumen, and leadership skills) and start to develop your knowledge base in your designated discipline.

After 12 months of successful performance (end of Year 1) and upon completing the following:

• \tProfessional Development Training.
• \tProfessional Development Projects.
• \tDevelop proficiency with the Financial side of Workday ERP (Enterprise Resource Program) including knowledge of the Foundation Data Model, running reports, & researching ledger entries
• \tComplete introductory training course for Workday Custom Reporting
• \tDevelop proficiency with Adaptive Planning, MWAA's budgeting tool within its Workday ERP system including knowledge of sheet structure, downloading and uploading Data
• \tAssist with Annual Budget exercise including consolidating inputs and reviewing with management.
• \tDevelop proficiency with MAC (MWAA Agent Cashier) including running reports, researching transactions & entering transactions
• \tDevelop proficiency with CLMS (Contract Lifecycle Management System) - Forecaster Role including entering forecast items, downloading reports & familiarization with the procurement process
• \tSupport other key Division operations by assisting with requisition review and the year-end accrual

Upon successful completion, you will receive a 5% pay increase.

After an additional 12 months of successful performance (end of Year 2) and upon completing the following:

• \tProfessional Development training.
• \tProfessional Development Projects.
• \tRotation through the Landside and Airside Contracts Division.
• \tComplete 2 Workday Custom Reporting training courses: topics include Calculated Fields & Composite Reporting.
• \tAssist with update/maintenance of Workday custom reports.
• \tCreate new ad-hoc Workday customer reports as needed.
• \tInvolvement with queries and reporting regarding Projects (COMIP, CCP)
• \tAssist with Monthly Actual vs. Budget Reporting including preparing budget reports and analysis for some of the departments, making a monthly presentation on the Actual vs Budget to two departments and preparing Revenue Reports.
• \tExpand Role with the annual budget development to include taking lead in pre-loading contract budget line items in Adaptive Planning.
• \tTake lead with quarterly Procurement Forecasts - includes issuing instructions and presenting forecast for internal management review.
• \tExpand upon MAC proficiency by assuming Administrator role pertaining to Products and liaising with Accounting on billing agreements and provide guidance to Cashier on non-routine issues.
• \tExpand role in Cashier's Office operations by preparing the monthly reports, conducting quarterly cash audits, and performing various controls exercises to maintain the integrity of the Cashier's Office.
• \tExpand support of other key Division operations by assisting with the issuance of Advisories/Bulletin and becoming involved with reviews of monthly Taxi Contract certified statements, taxi permits & AVI tag issuance.
Upon successful completion, you will receive a one grade increase and move to the Analyst (Year 3) job profile.

Analyst (Year 3) you will work more independently on assigned projects for your department and continue your job-related training and certifications.

After an additional 12 months of successful performance (end of Year 3) and upon completing the following:

• \tProfessional Development training.
• \tProfessional Development Projects.
• \tFurther enhance proficiency with financial side of Workday ERP (Enterprise Resource Program) by completing additional Workday Custom Reporting training course: Dashboards.
• \tTake ownership of the Monthly Actual vs. Budget Reporting including preparing budget reports and analyzing all of the departments and taking on the responsibility to update/maintain the Division's Workday custom reports and create new reports as needed.
• \tComplete COTR (Contracting Officer's Technical Representative) training.
• \tExpand Role with the annual budget development to include assisting with budget instructions and presenting internal management reviews for some sections of the budget.

You will have successfully completed the Professional Development Program.

You will then be promoted to the Budget Analyst II position.

Serves in one of the Airports Authority Airport Financial Management Divisions located at either Ronald Reagan Washington National Airport, or Washington Dulles International Airport.

Performs a range of basic professional airport financial management duties while learning about the Airports Authority. Acquires and improves professional skills while gaining real-world experience and knowledge. As knowledge, experience, and skills increase, more complex and varied responsibilities are assigned. Performs related functions.

GENERAL RESPONSIBILITIES

Rotates through assigned Departments to learn the operation and management of the airport. Builds relationships with employees, airlines, tenants, and others.

Generates and/or reviews written material, as assigned.

Collects, enters, revises, sorts, calculates, or retrieves data and information for reports and other purposes.

Performs analyses of data or information to assist with Airport functions. Develops and presents recommendations based on the analyses or other information.

Develops and gives professional presentations.

Develops budget-year estimates and financial plans. May provide budget development training and assistance to department managers.

Assist with reviewing budget submissions for accuracy and completeness and ensuring needed justifications are included. Writes and revises project descriptions for the annual budget.

Assist in maintaining reporting procedures to support regular budget monitoring. Helps track current year spending and contributes to preparing monthly budget analysis reports.

Supports the Budget Department by gathering information for quarterly forecasts, assisting in identifying unfunded requirements, conducting variance analysis, and making authorized adjustments.

Assist in tracking, and managing the budget and expenditures using enterprise financial software systems or Excel spreadsheets. Contributes to the preparation of monthly, quarterly, and special financial reports, as requested.

Collaborates with department managers to support the development of multi-year budget plans adhering to Budget Office guidelines. Helps identify unusual changes and trends that may impact future expenses.

Assist with preparing cost-benefit analysis to identify budget options.

Assist in drafting new or revised draft policies and procedures related to budget processes (e.g. funding, tracking, emergencies) for management review and approval.

Works with the Employee Development department to create an individual development and performance plan. Identifies weaknesses and strengths in education, training, and experience. Participates in quarterly reviews of performance.

Attends training for developmental purposes.

Meets monthly with fellow associates for training and development as well as volunteer opportunities.

Works on special assignments, as needed and may be subject to overtime pay with manager approval.

Performs other duties as assigned.

QUALIFICATIONS

Basic Knowledge of economic principles of budgeting and preparing budget-year estimates.

Ability to write and edit budget requests, monitor and track expenses, and reconcile budget expenditures.

Familiarity with budget planning, formulation, and execution.

Basic knowledge of general accounting principles and a desire to learn how to identify trends in costs and expenditures for budgeting purposes.

Ability to perform analysis of data and information and make recommendations.

Knowledge of administrative processes related to travel, training, procurement, and other paperwork management.

Skill in using computer and modern office suite software, with emphasis on accounting and financial systems/software.

Ability to speak and write effectively.

Ability to perform basic analyses of data and information.

Skill in using a computer and modern office suite software.

PREFERRED QUALIFICATIONS

Experience working in the operational areas of an airport.

Experience working with groups providing maintenance or construction services to an airport.

Experience working with the business administration and customer service of an airport.

Knowledge of and skill in using an Enterprise Resource Program (ERP) for budgeting.

A Master's Degree in Finance, Business Administration, Aviation Management, or a related field.

EDUCATION

A Bachelor's Degree in Finance, Business Administration, Aviation Management, or a related field, obtained between August 2021 and August 2024.

CERTIFICATIONS AND LICENSES REQUIRED

May require a state driver's license in good standing.

NECESSARY SPECIAL FACTORS

Work is typically reviewed in progress and upon completion for quantity, quality, timeliness, teamwork, customer service, and other factors.

May operate a vehicle airside and landside (requires AOA permit).

A background security investigation will be required for all new hires.

Metropolitan Washington Airports Authority is an Equal Opportunity Employer.| Follow us on Twitter @MWAAcareers.