Support Services Specialist
Found in: beBee S US - 3 weeks ago
The American Battle Monuments Commission (ABMC) maintains facilities and personnel in 10 countries.The primary purpose of the position is to provide administrative support and analysis in the areas of budget, procurement and purchasing, passport and visa processing and tracking, Personal Identity Verification (PIV) card processing and tracking, office maintenance and security, GSA vehicle fleet management, transit subsidy program, shipping and mail, and records management.
Duties
- Serve as the Passport and Visa Agent, the single point of contact for coordinating with Department of State, investigative agencies and multiple embassies to execute the program for employees as well as Presidential Appointed Commissioners.
- Responsible for handling complex projects, questions, or problems that arise in relation to the processing of passport/visa applications. Review and interpret authorization to apply for passports and makes determination as to type of assignment, traveler (i.e., civilian, dependent, etc.), and countries to be visited, and type of passport required.
- Assist with the formulation of a yearly administrative budget which includes equipment, supplies, services, publications, magazines, any projected building renovations, and funding of interagency agreements.
- Control all of the ordering, safeguarding, and tracking of the necessary business supplies, furniture, and services for the HQ using an automated supply ordering system and is a credit card holder under the Government Purchase Card Program.
- Serve as the Facility Representative responsible for maintenance and physical security of office space and is the liaison between the commercial facility manager and ABMC.
- Obtain and coordinate leased vehicles through General Services Administration (GSA) Fleet Drive Thru, which includes records of mileage, maintenance, etc.
- Serve as Personal Identity Verification (PIV) Card representative. May serve as Sponsor or Registrar for entering new employees or contractors into an automated system, completes fingerprints, takes photographs, and submits applications.
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