Contracts Specialist

2 weeks ago

Arlington, United States International Development Group Advisory Services LLC Full time
Job Description
Job Description

Contracts Specialist

Position Description:

The Contracts Specialist (CS) will provide a full range of pre-award, post-award and corporate contract administration services that will enable contract obligations to federal stakeholders and compliance to all applicable regulatory laws (national and international). The CS will be an integral part of the Contracts team, focusing on external award and internal corporate regulatory process improvement, contracts management, and supporting contract administration for a quickly growing international development firm.

The CS will aid IDG's Contract team under the Corporate Services department with organizational and administrative tasks related to federal award process actions including assistance with current IDG's federal award project implementation. The CS will also help with the creation of written and visual content for IDG's contract process improvement efforts as well as other administrative award management tasks. This position will report to the Senior Contracts Manager.

Key Responsibilities:

Contract Administration

  • Manages contract administration and compliance for all assigned projects.
  • Works directly with the Senior Contracts Manager to research and document Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulation (AIDAR), and 2 CFR 200, and maintain documentation and files for reference. In addition, the CS will perform research and prepare written responses to resolve questions posed by internal stakeholders.
  • Distributes contract-related information and ensures the maintenance of contract files for assigned projects as assigned by the Senior Contracts Manager.
  • Assists with the analysis and interpretation of contracts and advises on the negotiation of contracts with donors when draft awards are received.
  • Assists with the review of IDG's contractual correspondence with external and internal stakeholders which includes clients/contracting officers, including salary and consultant rate approvals, budget revisions, project-specific procurement, subcontracts, and waivers.
  • Participates in project "kick-off" meetings, including delivering detailed briefings to the project and accounting teams as related to administration of the contract following the award.
  • Participates in contract close-out efforts and escalates to the Senior Contracts Manager as needed.
Subcontract Administration
  • Drafts and negotiates subcontracts and modifications in consultation with the Senior Contracts Manager.
    Assists project teams in the preparation of subcontract solicitation documents and assists in management of the solicitation process as needed.
  • Performs integrity checks for subcontract budgets for increase or decrease in scope of work and internal purpose and/or end of project pipeline budget.
  • Educates subcontractors regarding donor regulations and monitors compliance related to the terms and conditions of the subcontract.
  • Monitors regulatory mandated reports and disclosures from subcontractors.
Capture and Proposal Support
  • Drafts and reviews teaming agreements with subs or primes.
  • Drafts and reviews agreements for consultants engaged to support capture and proposals.
Vendor Contract Administration
  • Review and negotiate contracts with vendors as needed.
Consultant Agreement Administration
  • Reviews and negotiates consultant agreements as needed in consultation with the Senior Contracts Manager.
  • Additional responsibilities may be assigned as business needs evolve.
Qualifications:
  • Bachelor's degree in one of the following or related fields: business and business administration, law, public administration, international business and law, or finance.
  • Advanced degree or contract management certificate preferred or willingness to enroll in contract administration program/courses.
  • 2-3 years of relevant experience in a federal or international development contracting position required, experience in USAID contracting preferred.
  • Full range of contract administration experience including award negotiations, subcontractor management, procurement, performance auditing, etc.
  • Knowledge of Federal Government Contract vehicles such as IDIQs, BPAs, CPFF, CPIF, Time & Material, FFP and GSA contracting vehicles.
  • Knowledge and understanding of FAR, AIDAR, Federal Travel Regulations, etc.
  • Proficient in Excel, MS Word, and other computer systems.
  • Excellent oral and written communication skills.
  • Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities, paying attention to detail under tight deadlines and heavy workloads.

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