Senior Executive Assistant

1 month ago

Daytona Beach, United States Brown And Brown Full time

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

It's an exciting time to join Brown & Brown Our business is growing both in North America and internationally which emphasizes the need to build an unparalleled team that promotes future growth. We're excited to continue solidifying that foundation as we are looking for a Senior Executive Assistant to join our growing team in Daytona Beach, Florida.

Reporting to the Chief Executive Officer (CEO) and the Chief People Officer (CPO), the Sr. Executive Assistant is responsible for the administration and organization of the CEO and CPO's offices, judging priorities and anticipating needs of the CEO and CPO, while balancing several initiatives including scheduling of events, coordination of travel, board presentations, preparation of speeches and coordination of internal projects. The role is a trusted partner with a proven track record in communications, logistics, project management, and operations management.

Who We Are: Brown & Brown, Inc. is a growing global insurance brokerage firm delivering risk management solutions and services since 1939. Our unique culture is built on honestly, integrity, innovation and discipline and defines who we are and how we treat our customers, teammates and the communities we serve. We think of ourselves as a team, so we have teammates---not employees. We prioritize health, family, and business---in that order. We embrace and celebrate diversity, always striving to be an inclusive place where you have the power to be yourself. Traded on the New York Stock Exchange as BRO, Brown & Brown is a big company that doesn't act like one.

Who We Are Looking For: We are looking for passionate team players who believe in working hard and having fun in a collaborative environment. Our team is customer-focused and values the importance of strong relationships, professionalism, and trust. We embrace solutions-oriented big thinkers who are committed to results and aren't afraid to take risks. We are driven to set goals high and aim even higher.

General Responsibilities:

  • Collaborate closely with the senior executive leadership team to provide critical support in executing strategic initiatives, managing projects, and overseeing day-to-day operations.

  • Establish trusted relationships across the organization in order to connect information, identify challenges and opportunities, and support the senior executive leadership team and your teammate(s) in accomplishing goals.

  • Share knowledge and expertise when complex problems or challenges arise and collaborate across functions to address large, complex, and often ambiguous organizational challenges.

  • Provide operational and logistical support during non-traditional business hours.

  • Able to navigate within a global organization to impact the transformation and standardization of initiatives within a complex, matrix managed, growing organization.

  • Understands the organizational culture to deliver results and support within our decentralized sales and service culture while balancing our different view of customers and risk.

  • Able to take a ‘big picture' view of situations, evaluate it quickly, make logical, sound decisions confidently in order to have a positive impact towards achieving business objectives.

  • Develop and execute effective communication strategies, ensuring a seamless flow of information within the organization and with external partners.

  • Craft and deliver impactful messages on behalf of the CEO and CPO.

  • Develop meeting agendas, prepare presentations, and respond to emails on behalf of the CEO and CPO.

  • Prepares a wide variety of often complex materials for the purpose of documenting activities and issues, meeting compliance requirements, providing references, making presentations, and/or providing supporting materials for requested activities.

  • Participate in and/or lead high-stakes meetings, ensure proper follow-up, and effectively manage relationships.

  • Schedules events, coordinates travel, and manages calendars.

  • Demonstrates exceptional organizational skills to ensure efficient implementation of company-wide initiatives.

  • Initiate and lead the governance and delivery of a program or group of significant projects within a function, using an appropriate project management methodology to give assurance that intended outcomes are identified and achieved.

  • Develop and implement stakeholder engagement plans for projects to identify relevant stakeholders, to develop positive stakeholder relationships, and to ensure each stakeholder has an appropriate share of voice.

  • Serve as the ultimate utility player for leadership and be a true force multiplier.

  • Plans, organizes, prioritizes, and oversees activities to efficiently meet business objectives.

  • Monitor and enhance operational processes, identifying areas for improvement and efficiency.

  • Work closely with department heads to drive operational excellence across the organization.

  • Train and supervise Executive Assistant(s) assigned to the Office of the CEO.

  • Serve as a custodian of confidential information, maintaining the highest level of discretion. Build coalitions and foster trust with staff, partners, and stakeholders at all levels.

Required Qualifications:

  • Proven experience in a similar role within a large and dynamic organization.

  • Exceptional communication skills with the ability to influence and inspire others.

  • Strong project management and logistical expertise.

  • Demonstrated ability to operate in a fast-paced, high-pressure environment while maintaining an elevated level of professionalism and confidentiality.

Preferred Qualifications:

  • At least 5-7 years of professional experience in increasingly support responsibilities for senior management roles, in a corporate or equivalent setting or other fast-paced, rapidly changing environments.

  • Ability to draw best practices from a variety of professional contexts (private, non-profit, government).

  • Ability to understand and interpret the multiple complexities of an evolving business undergoing expanded growth.

What we offer:

  • Excellent growth and advancement opportunities

  • Competitive pay based on experience

  • Discretionary Time Off (DTO)

  • Generous benefits package: health, dental, vision, 401(k), etc.

  • Employee Stock Purchase Plan

  • Tuition Reimbursement and Student Loan Repayment Assistance

  • Mental Health Resources

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

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