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Safety and Compliance Manager

3 months ago

Agoura Hills, United States Joni and Friends Full time

Summary: 
The Safety and Compliance Manager is responsible designing, developing and implementing the organization's safety programs and procedures to safeguard employees.
Duties: 

  1. Safety Program Development and Implementation
    1. Collaborate with the IT and the Facilities departments to build a robust safety program for IDC1&2 and area ministry offices
    2. Conduct safety needs assessments
    3. Lead the safety committee and hold regular meetings
    4. Plan and organize evacuation drills
    5. Work with area ministry offices on their evacuation drill/safety plans that address the natural disasters that occur in those states/locations
    6. Research, create, implement, and conduct safety training for current and newly hired employees.
    7. Maintain safety red box and roll call sheets and emergency contact information in the HRIS and maintain employee alert system
  2. Worker’s Compensation (WC)
    1. Document work related illnesses and injuries and authorize medical treatment
    2. Document Covid incidents and communicate return to office protocols
    3. Investigate and analyze incident data to identify root causes and trends and work with stakeholder to correct hazards
    4. Manage the WC claim process
    5. Assist with the annual worker’s compensation audit
    6. Work with Manager, Payroll and Benefits on WC leaves of absence
    7. Locate and set-up new medical facilities for injured workers
  3. Health and Wellness
    1. Recommend and implement programs and activities that contribute to employee health and wellness, in partnership with Manager, Payroll and Benefits
    2. Recommend and implement work injury preventative measures such as ergonomic assessments and workplace inspections, etc. and assess whether a consultant is needed. Order ergonomic equipment for employees and request a doctor’s note, when applicable
  4. Compliance Recordkeeping & Reporting
    1. Injury and Illness Prevention Program (IIPP) and the COVID emergency temporary standards (ETS).
    2. OSHA recordkeeping/reporting i.e. Form 301 report, Form 300 log, Form 300A Summary and 300a electronic submission
    3. Various governmental safety and Covid reporting and required employee communications
    4. Employment posters – place annual orders – post new posters in IDC1 & 2 – update e-Posters on company SharePoint Site
    5. Assist with updating the employee handbook.
    6. Assist with the CA live scan compliance program – review employee’s live scans results, maintain policies and update the Retreats and Getaways page on company SharePoint site
    7. Stay abreast of safety and Covid regulations and standards relevant to the industry and all Joni and Friends locations
  5. Other duties and projects as assigned by supervisor to support department and organizational needs

Qualifications: 

  • Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
  • Desire to serve in a growing and dynamic Christian service ministry
  • Bachelor’s degree in business or human resources
  • 5-years of experience developing and managing a safety program in an office setting. Will also consider 5-years of experience working in HR with safety and compliance responsibilities
  • As a leader, will project self-confidence, authority, and enthusiasm. Ability to see the big and small picture. Will lead by example and with honesty, integrity, and empathy
  • Ability to work in a team as the role will require leading a safety committee and partnering with the IT and Facilities departments and the ability to be self-disciplined when working independently
  • Excellent communication and interpersonal abilities to engage effectively with all levels of employees and leadership
  • Strong problem solving and researching skills for determining best practice solutions
  • Strong communication skills (written and verbal)
  • Excellent organizational skills and attention to detail
  • Strong time management skills with proven ability to meet deadlines
  • Experience with planning and conducting safety drills
  • Working knowledge of Cal-OSHA and OSHA regulations, HR compliance and governmental reporting
  • Experience with creating, implementing, and communicating safety training content
  • CPR certification required or willingness to undergo training
  • Willingness to undergo a live scan to become confirmed as a Custodian of Records (COR)
  • Proficiency in using Microsoft Office Suite
  • Understanding of Christian ministry and specifically Joni and Friends is desirable

Compensation $68,000 to $80,000. This position is in the Agoura Hills office, and it is a hybrid position, working Monday, Tuesday, and Thursday in the office and Wednesday and Friday remote. The hours are 8:00-5:00.