Executive Assistant

3 weeks ago

Township of Wall, United States Mazza Recycling Full time
OVERVIEW

The Executive Assistant position is responsible for assistance to the President & Chief Executive Officer (CEO). The Executive Assistant will assist in all aspects of the Organization with a focus on strategic management, acquisitions and policy creation. The Executive Assistant will work closely with and report directly to the CEO. The Executive Assistant will additionally work with the Executive team and operations managers.

RESPONSIBILITIES

  • Responsible for calendar maintenance for the CEO through Microsoft Outlook; schedule meetings
  • Provide travel coordination and expense management, when necessary
  • Prepare and proofread documents, contracts and other correspondence for the CEO
  • Provide support to CEO on special projects, initiatives and events, as needed
  • Maintain organized filing systems, both electronic and physical to ensure easy access to important documents and information
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times
  • Check and answer email on an hourly basis during regular office hours
  • Answer phone and customer inquiries or directing them to appropriate Company personnel in a friendly, client-centric manner
  • Check miscellaneous email accounts and forward to appropriate Company personnel
  • Manage the ordering of supplies for office personnel, receipting goods and disbursement, as well as maintaining regular office supplies
  • Contribute to team effort by accomplishing related results, as needed
QUALIFICATIONS
  • Must be at least 18 years of age and legally eligible to work in the US
  • Bachelor’s Degree in Business Administration preferred, but not required
  • Minimum 3 years of supporting a senior executive or team experience
  • Strong technical and computer skills, including Microsoft Office
  • Commitment to excellence – performing duties at the highest level and on a consistent basis
  • Strong business acumen – can prioritize and make quick and sound judgement calls
  • Ability to complete tasks with little or no guidance
  • Ability to work in a fast paced environment, multitask and perform additional duties at CEO’s request
  • Excellent written and verbal communication
  • Time management and ability to meet deadlines
  • Detail oriented and strong organizational skills
WHY WORK FOR US?
  • Family-friendly Company culture
  • Annual salary increases
  • Medical, dental and vision benefits
  • Paid time off and sick time
  • 401(k) with up to 4% match
  • Employee professional development

We believe in providing training and development you need to grow your career with Mazza Recycling. Mazza Recycling is proud to be an equal opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

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