Conference Planning Specialist
2 months ago
Overview:
We are seeking a Conference Planning Specialist who will support the Conference & Travel Management Group in the Accounting Operations Division, Business Services Directorate at Oak Ridge National Laboratory (ORNL).
Major Duties/Responsibilities:
-Provide oversite of the planning and execution of conferences, meetings, and special events hosted by ORNL.
-Negotiate contracts with lodging, meeting, and transportation providers.
-Attend conferences, when necessary, to provide on-site assistance.
-Reconcile and complete closing process of each event.
-Ability to work some nights and weekends for events.
-Become familiar with the ORNL Conference System and related business systems to perform tasks supporting conference planning.
-Ensure compliance with environments, safety, health, and quality program requirements.
-Maintain strong commitment to the implementation and perpetuation of values and ethics.
-Maintain compliance with ORNL Conference and Meeting Business Rules.
-Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace – in how we treat one another, work together, and measure success.
Basic Qualifications:
-High school diploma and a minimum of 7 years of related experience in business operations, or an equivalent combination of education and relevant experience.
-Demonstrate planning and organizing skills, ability to coordinate many projects simultaneously with changing priorities, and excellent problem analysis and resolution skills are required.
-Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required.
-Excellent attention to detail, well-developed written and oral communication skills.
-Demonstrated ability to assess priorities, allocate workloads, and meet conflicting deadlines.
-Ability to interface with scientific and technical staff.
-Proficiency in Microsoft Office, spreadsheets, databases, and word processing software.
Preferred Qualifications:
-Bachelor’s degree in business or hospitality industry related discipline and 4 or more years of broad training and experience in business operations and event planning preferred.
-Knowledge of UT-Battelle and DOE conference systems, policies, and procedures preferred
-Knowledge of SAP systems preferred
Visa Sponsorship:
Visa sponsorship is not available for this position now or in the future. In order to be considered for this position, you must have the ability to work without a need for current or future visa sponsorship
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, Apply # is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged . UT-Battelle is an E-Verify employer.
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