Sr Legal Receptionist

3 weeks ago

Wilmington, United States HR Recruiting Services Full time

Provide exceptional service within a legal office by greeting visitors, assisting with incoming calls, and performing administrative tasks as needed.

Hours: 8AM - 5 PM (M-F)

Type: Temp-Engage

  • Perform administrative duties as necessary.
  • Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. 
  • Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. 
  • Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. before the clients' meeting times.
  • Answers all incoming telephone calls made to the firm, by following firm phone etiquette expectations and ensuring communication at a professional level. 
  • Engages in company and community service events or firm initiatives, philanthropies. 
  • Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
  • Prepares documents, maintains files and calendars, schedules appointments and meetings as required. 
  • Prepares legal documents and correspondence from draft or dictated text as required. 
  • Manages calendars and assists in meeting deadlines as required. 
  • Provides light housekeeping duties, maintaining an organized work space. 
  • Provides “value added” services as approved by Site Manager/Supervisor. 
  • Builds professional relationships with clients as well as employees within the firm. 
  • Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture. 
  • Maintain professional appearance and cleanliness of firm lobby. 
  • Orders supplies when necessary, organize supply room, supply closets etc. 
  • Performs light hospitality when necessary, coffee, water, order food, drinks. 
  • May be responsible for assisting with issuing and tracking customer property (ID badges, cellular phones, phone/address book, Company directory, etc.). 
  • Performs other duties as assigned.
Requirements
  • Experience 1-3 yrs
  • Ability to communicate via email
  • Vaccination required
  • Dress code is business professional
  • Attention to detail
  • Communication skills (verbal/writing)
  • Multi-tasking skills
  • Organizational skills
Benefits
  • Eye Care
  • Dental 
  • Medical

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