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Sr Legal Receptionist
4 months ago
Provide exceptional service within a legal office by greeting visitors, assisting with incoming calls, and performing administrative tasks as needed.
Hours: 8AM - 5 PM (M-F)
Type: Temp-Engage
- Perform administrative duties as necessary.
- Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.
- Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
- Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. before the clients' meeting times.
- Answers all incoming telephone calls made to the firm, by following firm phone etiquette expectations and ensuring communication at a professional level.
- Engages in company and community service events or firm initiatives, philanthropies.
- Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
- Prepares documents, maintains files and calendars, schedules appointments and meetings as required.
- Prepares legal documents and correspondence from draft or dictated text as required.
- Manages calendars and assists in meeting deadlines as required.
- Provides light housekeeping duties, maintaining an organized work space.
- Provides “value added” services as approved by Site Manager/Supervisor.
- Builds professional relationships with clients as well as employees within the firm.
- Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.
- Maintain professional appearance and cleanliness of firm lobby.
- Orders supplies when necessary, organize supply room, supply closets etc.
- Performs light hospitality when necessary, coffee, water, order food, drinks.
- May be responsible for assisting with issuing and tracking customer property (ID badges, cellular phones, phone/address book, Company directory, etc.).
- Performs other duties as assigned.
Requirements
- Experience 1-3 yrs
- Ability to communicate via email
- Vaccination required
- Dress code is business professional
- Attention to detail
- Communication skills (verbal/writing)
- Multi-tasking skills
- Organizational skills
Benefits
- Eye Care
- Dental
- Medical
