Senior Executive Assistant to the Dean, WFUSM

3 weeks ago

Winston Salem, United States Atrium Health Full time

Overview

Wake Forest University School of Medicine is seeking a Senior Executive Assistant to play an invaluable role in supporting the Dean of Wake Forest University School of Medicine, Dr. Ebony Boulware.

Dean Boulware’s Senior Executive Assistant will be an instrumental teammate who will ensure seamless operations and effective communication are at the center of our leadership. This teammate will frequently interact with high-level officials, board members and leadership and will be responsible for complex calendar management, travel and meeting/event coordination, and project support.

About Dr. Boulware: 

L. Ebony Boulware, MD, MPH, is Dean of Wake Forest University School of Medicine and Chief Science Officer and Vice Chief Academic Officer of Advocate Health.

In these roles, Dr. Boulware leads all aspects of the medical school, including programs to advance the clinical, research, education, innovation and community engagement missions.

Dr. Boulware is a general internist with expertise in clinical epidemiology and research that is focused on health equity and improving clinical care.

Qualifications:

An ideal candidate will have the following qualifications:

  • An Associate's degree in business administration or a related field of study, along with four years of administrative assistant experience supporting C-Suite leaders, or an equivalent combination of education and experience, is required.
  • Exemplary independent judgment and initiative; adept skill in strategic prioritization.
  • Comprehensive understanding of Medical Center operations and policies.
  • Masterful ability to foster collaborative relationships.
  • Unwavering commitment to meeting deadlines.
  • Expert proficiency in Microsoft Office programs.

Essential Functions:

  1. Functions as point of contact for executive. 
  2. Anticipates needs of executive. Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is as prepared and organized as possible. 
  3. Manages the executive's calendar by making decisions about requested meetings, discusses with executive as appropriate, and schedules locations and resources needed. 
  4. Optimizes executive's travel schedules and expedites expense report. 
  5. Responds to inquiries and sensitive questions in a professional manner and takes initiative to refer to the most appropriate Medical Center official. 
  6. Provides administrative support at meetings of significance. 
  7. Assists in administration of departmental budget. 
  8. Manages a wide variety of projects through planning, implementation, and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate. 
  9. Compiles confidential Medical Center information using judgment and discretion as to appropriate action. 
  10. Composes correspondence and signs on behalf of executive as appropriate. 
  11. Coordinates administrative support functions of office. 


 

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