Program Assistant

Found in: beBee S US - 2 weeks ago

Washington, United States Non-Departmental Agency Full time
Summary

The Wilson Center is one of the three special institutions created by congressional statute to perform a national mission in affiliation with the Smithsonian Institution. It is governed by its own presidentially appointed Board of Trustees and supported by public and private funds. The Center conducts and sponsors original scholarship and convenes balanced and inclusive dialogue through its programs, which cover all regions of the world and several major global issues.



Duties

The incumbent serves as a clerical and administrative assistant for the History and Public Policy Program (HAPP) and the Kissinger Institute on China and the United States (KICUS), reporting jointly to the respective Program Directors (or Deputy Directors where applicable), and is responsible for planning, executing and closing out the Program’s projects, events, workshops, conferences, seminars, and meetings. As such, the incumbent:

  • Provides financial management, administrative, and logistical support for all Program activities and events.
  • Maintains the short and long-term Program timeline for grant-based deliverables and obligations.
  • Arranges and executes travel and accommodations for the Program staff as well as the Program’s invitational travelers and scholars. Arranges and executes travel authorizations and vouchers to reimburse speakers and staff members for travel expenses.
  • Provides support for all aspects of the programs, including planning and executing associated events, virtual and telephonic meetings, handling all the pre-arrival preparations including travel logistics, liaising with communications staff on pre-arrival promotion and editing written materials, and supporting the administrative needs of visiting scholars.
  • Take lead in providing logistical support on the day of all in-person public as well as private events.
  • Attend all internal online meetings fully by having camera on.
  • Assists the Program Associates, Deputy Directors, and Directors with tracking expenditures for Program accounts and reconciling those accounts with reports provided by the Wilson Center’s Financial Management Office.
  • Monitors and tracks the financial management related to grants and submitting grant-related expenses to the shared tracking system in coordination with the Program Associates and Directors.
  • Routinely drafts correspondence for Directors’ signature.
  • Drafts and sends invitations for meetings and events for dissemination, books rooms and prepares all materials for meetings and events, including programs, signs, tent-cards, and any other necessary arrangements to ensure overall success of meetings.
  • Coordinates with Wilson Center Audio Visual and External Relations to communicate special requirements for meetings, and ensures inclusion of meetings on the Wilson Center’s strategic planning calendar.
  • Drafts and prepares a variety of correspondence, financial reports, forms, and other materials related to Project activities and commitments to funders.
  • Organizes, maintains and regularly updates all files on all events, meetings, contacts, ongoing projects, and funding sources.
  • Maintains and updates the Program’s contact and grant-tracking databases.
  • Assists with the production of meeting/conference reports, grant reports, impact assessments, briefing notes, and grant applications.
  • Assists with the recruitment, orientation, supervision, and out-processing of interns.
  • Assists with the maintenance and updating of the Programs’ webpage, especially as it pertains to events.
  • Helps with the organization and maintenance of Program archives. Gathers narrative and statistical data to prepare various reports to funders.
  • Performs basic research related to program activities and event topics.
  • Works in office as determined by the History and Public Policy Program and the Kissinger Institute on China and the United States’ telecommuting agreement and is on-site to assist at events as required.

  • Program Assistant

    Found in: beBee jobs US - 2 weeks ago

    Washington, Washington, D.C., United States Non-Departmental Agency Full time

    Summary The Wilson Center is one of the three special institutions created by congressional statute to perform a national mission in affiliation with the Smithsonian Institution. It is governed by its own presidentially appointed Board of Trustees and supported by public and private funds. The Center conducts and sponsors original scholarship and convenes...

  • Program Assistant

    1 day ago

    Washington, United States Collaborative Solutions for Communities Full time

    **ESSENTIAL POSITION DUTIES** - Develops, administer, and monitor programs ensuring compliance with policies and standards - Chart work process and assist the program director in achieving program outcomes - Preparing documentation for grants - Managing online resources - Proofreading and making copies of documents - Assisting in the planning and overseeing...

  • Program Assistant

    2 weeks ago

    Washington, United States Collaborative Solutions for Communities Full time

    Job DescriptionJob DescriptionESSENTIAL POSITION DUTIESCandidate shall possess the following skill sets and fulfill the responsibilities listed, but not limited to those below:Develops, administer, and monitor programs ensuring compliance with policies and standardsChart work process and assist the program director in achieving program outcomesPreparing...

  • Supervisory Management and Program Analyst

    Found in: Talent US 2 C2 - 2 weeks ago

    Washington, United States Office of the Assistant Secretary for Administration and Management Full time

    Summary This position is located in the Office of the Assistant Secretary for Administration and Management (OASAM), Business Operations Center (BOC), Office of Personal Property (ORPP). Branch of Personal Property. This position is responsible for the Department's nationwide personal property management and motor vehicle fleet management programs. ...

  • Program Assistant

    2 weeks ago

    Washington, United States United Planning Organization Full time

    Job DescriptionJob DescriptionThe United Planning Organization (UPO) is the designated Community Action Agency for Washington, District of Columbia, and has served the residents of the District since 1962. Our Vision for the future is “UPO’s Washington: A city of thriving communities and self-sufficient residents”; our Mission is “Uniting People with...

  • Program Support Assistant

    Found in: beBee jobs US - 2 weeks ago

    Washington, Washington, D.C., United States Department Of Veterans Affairs Full time

    Summary This position is in the Physical Medicine & Rehabilitation Service (PM&R), Washington DC VA Medical Center. The incumbent functions as a program and administrative assistant under the direction of the Administrative Officer (AO). Duties Major Duties:The incumbent provides program administrative and technical assistance in the day-today operations....

  • Education Program Assistant

    6 days ago

    Washington, United States American College of Preventive Medicine Full time

    The Education Program Assistant supports the medical education team by organizing project deliverables, scheduling and monitoring educational programs, printing and processing certificates, tracking invoices and project deadlines, and providing requisite reports and/or data pulls. This position is the primary support for the Military Environmental Exposures...

  • Program Assistant with Security Clearance

    Found in: Dice One Red US C2 - 2 weeks ago

    Washington, United States Cherokee Federal Full time

    Program Assistant ***This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered.*** The Program Assistant position is located in the U.S. Department of State's Bureau of Cyberspace and Digital Policy, Strategic Planning and Communication Unit and will support the Digital Connectivity and Cybersecurity...

  • Program Support Assistant

    Found in: beBee S US - 2 weeks ago

    Washington, United States Non-Departmental Agency Full time

    Summary This position is in the Office of Volunteer Recruitment and Selection. The primary function of the incumbent is to provide operational, administrative and customer service support that facilitates the internal operation and production of the office. ...

  • Program Support Assistant

    Found in: beBee jobs US - 2 weeks ago

    Washington, Washington, D.C., United States Non-Departmental Agency Full time

    Summary This position is in the Office of Volunteer Recruitment and Selection. The primary function of the incumbent is to provide operational, administrative and customer service support that facilitates the internal operation and production of the office. Duties The Program Support performs the following major duties:Program Services and Support:Assists...

  • Program Assistant with Security Clearance

    Found in: Dice One Red US C2 - 2 weeks ago

    Washington, United States Cherokee Federal Full time

    Program Assistant ***This position requires an active SECRET clearance or the ability to obtain a Secret Clearance *** The Program Assistant provides general administrative support to the Bureau of Trafficking In-Persons (J/TIP) Office of International Programs (IP) Section. Fully On-Site. Compensation & Benefits: Estimated Starting Salary Range for Program...

  • Financial Analyst II

    Found in: Talent US A C2 - 2 weeks ago

    Washington, United States Advanced Program Analytics Full time

     Financial Analyst II Washington D.C. Description: Provide assistance in researching and writing responses to comptroller, DASN, OPNAV, Congressional and other higher-level authority questions and inquiries.Support development, coordination, and/or review of time critical responses (e.g. reclama, briefings, impact/risk analysis), and provide support for...

  • BFM - Security Clearance Required

    Found in: Talent US A C2 - 2 weeks ago

    Washington, United States Advanced Program Analytics Full time

     Description: Provide assistance in researching and writing responses to comptroller, DASN, OPNAV, Congressional and other higher-level authority questions and inquiries.Support development, coordination, and/or review of time critical responses (e.g. reclama, briefings, impact/risk analysis), and provide support for time sensitive inputs for rapid...

  • Program Assistant, Forward Defense

    Found in: Talent US C2 - 3 weeks ago

    Washington, United States Atlantic Council Full time

    Overview of the Role The Atlantic Council’s Forward Defense Program is thrilled to hire a Program Assistant within FD’s portfolio of work on nuclear strategy and space security. Within this portfolio, the Program Assistant will execute administrative, logistical, and research tasks to support FD’s publications, event planning and execution,...

  • Entry Level Program Assistant

    Found in: Talent US C2 - 2 weeks ago

    Washington, United States Addison Group Full time

    Addison Group's client in the DC Metro Area is seeking a no-task-too-small, hard working Program Assistant to support office operations as well as several departments as needed.Primary Responsibilities:Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive...

  • Configuration Manager

    Found in: Talent US A C2 - 2 weeks ago

    Washington, United States Advanced Program Analytics Full time

     Position Description: Receive, track, and circulate for review contract data deliverables and consolidate review comments and updating statuses in NAVSEA IDESupport in monitoring contractor compliance in accordance with the terms and conditions of the contract (Contract Data Requirements List (CDRL)).Review contractor deliverables for accuracy and any...

  • Program Manager

    Found in: beBee S US - 3 weeks ago

    Washington, United States Department Of Transportation Full time

    Summary As a supervisor/manager, the selectee for this position will be eligible to receive a Manager Performance Incentive (MPI) provided eligibility requirements noted in agency policy are met. The MPI is an annual lump-sum incentive payment that considers agency performance, the...

  • Program Assistant, Malaria and Neglected Tropical

    3 days ago

    Washington, United States PATH Full time

    PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. PATH’s Malaria and...

  • Supervisory Program Analyst

    5 days ago

    Washington, United States U.S. Department of Justice Full time

    Summary The International Criminal Investigative Training Assistance Program (ICITAP) works with foreign governments to develop professional and transparent law enforcement institutions that protect human rights, combat corruption, and reduce the threat of transnational crime and terrorism. ICITAP supports both national security and foreign policy...

  • Research Assistant/Program Coordinator

    2 weeks ago

    Washington, United States Center for Global Development Full time

    Location: Washington, DC Closing date: Rolling - Applications will be kept on file for 120 days. Starting salary: $52,250 Please note: This is a general posting intended to build a pipeline of interested candidates for when a job opening arises. Candidates are not necessarily applying for a currently open position. When a position opens, selected candidates...