Billing Specialist

3 weeks ago

St Paul, United States Summit Fire Protection Full time
Are you interested in working for the nation's leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Fire Protection may be right for you

Summit Fire Protection, a subsidiary of Summit Companies is a premier firm in the Fire Protection, Fire Life Safety, and low voltage physical security industries with offices throughout the United States. Due to recent growth, we are currently seeking a Billing Specialist I to join the team in our Saint Paul, Minnesota office.

JOB SUMMARY:

The purpose of the Billing Specialist I position is to provide a consistent and accurate billing process to include correct billing information entry into the Company's selected system(s), timely billing procedures, and an organized approach to billing within Company.

Billing Specialists secures revenue through the billing process and appropriately reviews the job costing data and corrects data as appropriate. This process consists of identifying completed work orders, generating invoices, and delivering them via various means.

ESSENTIAL JOB DUTIES:

  • Communicate with internal and external customers, up and down chain of command, effectively.
  • Update internal information for accuracy, update primary contact's communication information (ie. Phone, Email, Address); payment information (address); and other information as required or pertinent.
  • Perform Invoicing aspects for the following types: Inspections, Services, Agreements, and customer web portal.
  • Daily run "job cost detail" report and communicate results with manager.
  • Complete all credit and/or rebills for assigned branches.
  • Communicate with necessary parties to include Technicians and relevant Management for missing information and/or reports required to complete work.
  • Send Salesperson a copy of the invoice for all agreements.
  • Process customer payments, as appropriate.
  • Ensure accuracy throughout with acute attention to detail.

Invoicing

  • Daily perform billing processes for the Company by performing the following processes:
  • Access the Complete Inquiry Report.
  • Verify all information is included to process the invoice.
  • Post accurate invoices to Accounts Receivable.
  • Other duties as assigned.

QUALIFICATIONS

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

High school diploma or GED, required

Experience, Knowledge, Skill Requirements:

  • 3 years customer service
  • 3 years Billing experience
  • 3 years of professional computer skills (Typing 45 WPM, Intermediate ability in MS Word, Excel outlook)

Communication Skills:

  • Must have the ability to effectively read, write and communicate in English with employees and customers.
  • Ability to be productive without oversite.

Other Qualifications:

  • Valid driver's license with acceptable driving record required.
  • Must be able to comply with SFS's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Benefits

Summit Fire Protection offers extensive training opportunities, career advancement, competitive pay, bonus opportunities, along with an industry leading and affordable benefits package for eligible employees. Our benefits package includes:

  • Paid Vacation and Holidays
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Plan with Company Match
  • Flexible Spending Accounts
  • Long-Term Disability - Employer Paid
  • Short-Term Disability - Employer Paid
  • Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
  • Life Insurance for Team Members and Dependents
  • Employee Assistance Program
  • Employee Referral Program

Summit Fire Protection, a subsidiary of SFP Holding, Inc. (Summit Companies), is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customer across many verticals on a local, regional, and national scale. We're proud of our well-deserved reputation for quality work that's completed by our talented and experienced installation workforce. Summit Fire Protection is a dynamic organization with endless growth opportunities spanning over 25 locations in more than 8 states.

Our company is consistently recognized for service excellence in the fire protection industry. Summit Fire Protection supports trade skills and workforce development. Many members of our leadership chair NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Fire Protection supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth.

Demonstrating the combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality fire protection services possible to protect lives and property.

Our Core Values

PIPE

  • We are PASSIONATE about life safety
  • We have INTEGRITY (Do the right thing)
  • We work in PARTNERSHIP with our customers and community
  • We constantly strive for OPERATIONAL EXCELLENCE (Do things right)

Summit Fire Protection participates in E-Verify & in alignment with our commitment to safety, we promote a drug-free workplace. Summit Fire Protection is an equal-opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.


We are an Equal Opportunity and Affirmative Action Employer and comply with all applicable federal, state, and local fair employment practices laws. All qualified applications will receive consideration of employment without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), sexual orientation, gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, marital status, status with regard to public assistance, membership or activity in a local commission, familial status, or any other characteristic protected by federal, state or local laws.

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