Construction Project Administrative Assistant

3 weeks ago

Morris Plains, United States Weichert, Realtors Full time
Weichert Development Company is hiring a Construction Project Administrative Assistant in Morris Plains, NJ. The Construction Project Administrative Assistant is responsible for but not limited to assisting in bid solicitation, project setup, project material/subcontractor scheduling/assistance/support, and project documentation. This position is also responsible for ensuring all project administrative functions are processed in accordance with company procedures.

Job responsibilities include, but are not limited to, the following:

Manages project documentation, such as RFIs, submittals, and meeting minutes.
Creates and distributes a daily log and monitors labor/material/sub-contractor costs and budgets.
Documents, tracks, and gains the necessary approvals for project change orders.
Communicates timeline with subcontractors to ensure project requirements are being met.
Coordinates, creates and maintains project schedules.
Organizes, distributes, and collects bidding documents.
Creates and maintains project binders and ensures that all applicable communication for the project is filed properly.
Tracks, manages, and processes purchase orders and invoices.
Schedules inspections and maintains correspondence with town officials.
Manages and updates job procedures.
Attends on-site and off-site meetings as necessary.
Requests and coordinates subcontractor submittals.
Provides administrative support to the team.
Performs other duties as assigned.

Requirements

The ideal candidate will meet the following requirements:

High school diploma or GED
Associate’s or Bachelor’s degree strongly preferred
A minimum of two (2) years of administrative experience
Strong understanding of architectural drawings, specifications and construction processes preferred
Proficiency in Microsoft Office suite of products
Good oral and written communications skills
Ability to multitask in a fast-paced environment
Strong attention to detail

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