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Paralegal

2 months ago

Dallas, United States REXEL Full time
The position of Paralegal will be based out of our Dallas, TX location (Hybrid)

Summary
The Paralegal will be responsible for a wide range of paralegal/legal secretary and administrative matters involving commercial transactions, corporate governance, litigation, employment, mergers & acquisitions, finance, securitization, bankruptcy, trademarks/intellectual property, compliance, and other similar matters. The Paralegal will work closely with other Rexel USA Legal Team members, Risk Management, Internal Audit, and various internal clients.

 

What You’ll Do

  • Prepare, edit, and finalize legal communications, presentations, and databases, utilizing Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Manage corporate minute books and Rexel USA server / legal file database and records, utilizing database management software, legal files, and secure legal server
  • Prepare required legal forms and documents, i.e., Board of Directors/Managers resolutions, board notices, secretary certificates, incumbency certificates, powers of attorney, non-disclosure agreements, and other documents as necessary
  • Manage agency and litigation matters, especially asbestos and toxic tort litigation, including services of process and subpoena responses, including the preparation, updating, and finalizing bi-annual reporting to Rexel Group and Auditors
  • In coordination with other members of the Legal Department, respond to and handle Rexel USA field requests across the various Regions and specialty businesses for assistance with various transactions, compliance, and corporate governance information, documentation, and related matters, such as vendor qualification forms, certifications, and state qualification/registration documentation.
  • Manage invoice submission and payment process for Legal and related invoices, logging and disseminating invoices for payment processing, including HR, Finance and Accounts Payable team
  • Oversee administrative responsibilities, including handling office mail and procurement of office equipment and supplies
  • Other duties as assigned

 

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You’ll Need

  • Bachelor's Degree or Equivalent    
  • 7+ years of experience working as a Paralegal or Legal Administrative Assistant within a law firm or corporate law department
  • Paralegal or comparable certification preferred
  • Notary Public in the applicable state

 

Knowledge, Skills & Abilities

  • Expert knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Ability to work independently with accuracy in fast-paced, high volume environment.
  • Demonstrated exceptional written and oral communication skills
  • Demonstrated exceptional organizational and analytical skills

 

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Working Environment

  • Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold    None
  • Exposed to electrical hazards; risk of electrical shock    None
  • Handles or works with potentially dangerous equipment    None
  • Travels to offsite locations    None

 

Physical Demands

  • Sit: Must be able to remain in a stationary position    Frequently – 21% to 50%
  • Walk: Must be able to move about inside/outside office or work location    Occasionally – up to 20%
  • Use hands to finger, handle or feel: Operates a computer and other office machinery    Frequently – 21% to 50%
  • Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelfs, pick up boxes, or position one’s self to maintain computers in the lab/under desks/in server closet    None
  • Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment    None
  • Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions    Frequently – 21% to 50%

 

“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”