Assistant Manager, Special Events

4 weeks ago

New York, United States Richemont Full time

Role Overview

 

The Assistant Manager, Special Events is responsible for supporting the Events Team in communicating and implementing large-scale, high-end event communication initiatives throughout the North America Region. Projects include VVIP dinners and cocktails, Patrimonial exhibitions, Pop Ups, and conferences. In this role you will collaborate with corporate and retail teams to provide the highest level of support across all types of network activations while always ensuring the Maison's image and communications strategies are met. You will assist in the management of all aspects of event planning from event conception/development, contracting/negotiating with vendors, and overseeing entire event production.

 

The ideal candidate must have experience in planning and implementing special large scale events and/or proven background in project management. They thrive in high pressure settings, have a great sense of urgency, are decisive and act with grace. They possess expertise, passion and are always in search of excellence through the project planning process. They must have a strong understanding of luxury retail and have the ability to be agile, propose creative ideas, problem solve and prioritize workload in a high demand environment. This role reports to the Manager, Events Special Projects.

 

Responsibilities

 

  • Play a significant role in planning various aspects of all corporate strategic events such as High Jewelry Events, Boutique Openings, Patrimonial Exhibitions, L ’Ecole and Regional Events including intimate in-boutique and out-of-boutique events
  • Build and maintain an active communication calendar of programs, events, and ROI • Assist in the development of event concepts and implement from start to finish components including décor, catering, entertainment, models, animations, etc.
  • Develop and keep updated detailed concept decks to serve as reference throughout projects for all key stakeholders
  • Incorporate feedback from all key stakeholders throughout the development process
  • On-site event management
  • Assist in management and communication with production agencies and vendors to ensure execution in line with the Maison’s guidelines, strategic objectives and budget
  • Research, contract and negotiate with vendors to ensure best pricing, maximum performance and completion of all legal documents
  • Develop network of trusted vendors and partners in key markets
  • Create and monitor budgets for network programs and areas of corporate events and maintain on a monthly basis
  • Gather, submit, review and approve invoices
  • Collaborate with A&P assistant to create new vendors, NSPOs and ensure compliance across the Events department
  • Nurture relationships with Regional Directors and boutique leadership to ensure successful execution of events locally
  • Present event concepts and collaborate cross-departmentally to ensure that events are successful from a 360 standpoint
  • Compile event recaps and apply best practices and learnings to enhance future projects
  • Streamline processes and create department systems to ensure consistency of presentation and execution

 

Qualifications

 

  • Bachelor’s degree
  • 3-4 years managing events and/or hospitality in the Luxury/Jewelry sector
  • Excellent communication skills and self-motivation
  • Proactive, flexible, innovative, and passionate individual that can anticipate boutique needs
  • Proven ability to prioritize while handling multiple projects simultaneously
  • Keen eye for detail and organization skills
  • Ability to travel 40% of the time
  • Ability to work outside of normal business hours
  • Individual with the potential of future development within the Maison
  • Strong working knowledge of Windows environment, Excel, and PowerPoint
  • SAP knowledge is a plus
  • Proficiency in CAD, Adobe Illustratior & Photoshop a plus
  • French Language skills is a plus 

 

Currently, we are not sponsoring work visas.  Applicants must have valid work authorization for employment in the USA.

 

Richemont offers a generous compensation and benefits package for eligible employees. Only candidates selected for further consideration will be contacted.

More than a job…it’s an experience  

If you are interested in joining the influential growth of the Maison with care, no compromise, and the drive to succeed then do not hesitate to enter the creative universe of Van Cleef & Arpels.  By joining the Maison, you will be part of a nurturing team focused on delivering excellence and development.

 

Expected Salary Range: $85k - $95k/yearly.

This role is annual bonus eligible.

 

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