Program Specialist

2 weeks ago

Detroit, United States Wayne State University Full time

Program Specialist (.80 fte), Academic Student & Global Engagement

Wayne State University is searching for an experiencedProgram Specialist (.80 fte), Academic Student & Global Engagementat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Position Purpose:

Coordinate workflow and perform maintenance on hard-copy and computer-based files pertaining to mission of a specialized academic or service program. Mastery of general office procedures and a thorough understanding of program goals and requirements is utilized to oversee program support.

Essential Functions:

Assemble and maintain computer-based and hard copy files pertaining to the operation of a specific academic or service based program. Update files to reflect participant activity, completion of program requirements or tasks, eligibility for graduation, changes in addresses, and/or status, administrative activity of unit and reference materials.

Maintain and assist in the establishment of program and activity calendars and timetables. Schedule conferences, special events, meetings, work and interviews. Arrange necessary supplies, equipment and amenities for functions and office, prepare and gather paperwork for events. Schedule appointments.

Receive and direct incoming phone calls and visitors. Provide information to students, faculty and the general public about records, production status and programs policies, procedures and requirements; assist with problem solving.

Gather information necessary for professional staff to make decisions and perform work. Follow-up on missing information; verify records; update production and/or participant status; make initial recommendations for admission into or functioning of program. Approve student plans of work.

Type correspondence, informational packets, grant proposals, program material, contract bids, promotional literature, manuscripts and reports. Follow established practices or standards for presentation of material. Provide proofread documents for final review and/or signature.

Provide functional supervision to a small number (1-3) of clerical and part-time support personnel. Assign, monitor and review work activities. Train in appropriate methods and procedures. Coordinate work activities of unit support staff.

Perform related work as assigned.

THIS DESCRIPTION IS INTENDED TO INDICATE THE KINDS OF TASKS AND LEVELS OF WORK DIFFICULTY THAT WILL BE REQUIRED OF POSITIONS THAT WILL BE GIVEN THIS TITLE AND SHALL NOT BE CONSTRUED AS DECLARING WHAT THE SPECIFIC DUTIES AND RESPONSIBILITIES OF ANY PARTICULAR POSITION SHALL BE. IT IS NOT INTENDED TO LIMIT OR IN ANY WAY MODIFY THE RIGHT OF ANY SUPERVISOR TO ASSIGN, DIRECT AND CONTROL THE WORK OF EMPLOYEES UNDER THEIR SUPERVISION. THE USE OF A PARTICULAR EXPRESSION OR ILLUSTRATION DESCRIBING DUTIES SHALL NOT BE HELD TO EXCLUDE OTHER DUTIES NOT MENTIONED THAT ARE OF SIMILAR KIND OR LEVEL OF DIFFICULTY.

ADDITIONAL COMMENTS:

This classification coordinates the support of an academic or service based program for the University. As such, the incumbent is training staff, gathering and disseminating information and assisting in making recommendations on program operation. This level necessitates the mastery of job-related duties. Incumbents must search for solutions or new applications within an area of learned things and are allowed to set their own priorities, subject to supervisory approval and review. Incumbents must utilize keen attention to detail. This classification can be found in an academic or service unit of the University and reports to and receives work direction from a professional or management level position.

Minimum Qualifications:

High school graduate or equivalent combination of education and/or experience.

Thorough knowledge of University administrative policies and procedures relating to program area.

Reasonable knowledge of program mission and requirements.

Ability to communicate effectively with others.

Ability to operate standard office equipment.

Ability to type and use word-processing equipment with speed and accuracy.

Typically, incumbents have held lower level clerical or program records positions.

School/College/Division:

H92 - Student Affairs

Primary department:

H1612 - Exev. & Prof Development

Employment type:

  • Regular Employee

  • Job type: Fractional Time at 80% FTE

  • Job category: Staff/Administrative

    Funding/salary information:

  • Compensation type: Annual Salary

  • Salary minimum: 36,574

  • Salary hire maximum: 43,894

    Working conditions:

    Normal office environment.

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings:

  • Number of openings: 1

  • Reposted position: No

    Background check requirements:

    University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

    Equal employment opportunity statement:

    Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

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