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Business Operations Specialist

3 months ago

Fort Myers, United States Florida Gulf Coast University Full time
Job Summary

The Business Operations Specialist provides high level support to the Marieb College of Health & Human Services. This position monitors, processes, reviews, and approves transactional activities related to human resources, budget, and procurement processes.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:
  • Provides high level administrative and fiscal support of day-to-day business operations including finance, human resources, procurement, budgets, contracts, and accounts payable.
  • Monitors assigned account balances and budget activity to ensure sufficient funds for program requirements. Initiates budget transfers, amendments, and accounting adjustments.
  • Initiates and/or approves human resources transactions, including hires, job edits, compensation changes, Period Activity Pay, and employee separations.
  • Initiates and/or approves Foundation reimbursement requests and monitors activity for special initiatives and projects. Compiles and provides reports to assist with budget forecasting.
  • Initiates and/or approves procurement transactions including requisitions, receipts, p-cards, spend authorization requests, and expense reports.
  • Researches and responds to questions and issues regarding finance, budget, human resources, or procurement transactions for assigned departments and/or college. Escalates complex issues to leaders within department.
  • Assists with special projects as assigned such as year-end closeout, data validation, mass data corrections, etc.

Other Duties:
  • Other job-related duties as assigned.

Additional Job Description

Required Qualifications
  • This position requires a high school diploma and six years of full-time experience directly related to the job functions.
  • Full-time experience in accounting, bookkeeping, payroll, finance, or budgeting.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications
  • Bachelor's Degree from an accredited institution in Accounting, Business Management, Finance, or closely related field.
  • Work experience in a higher education setting.
  • Experience with Workday Finance and HCM modules.

Knowledge, Skills & Abilities
  • Knowledge of basic bookkeeping, budget, human resources, and/or procurement principles.
  • Knowledge of or ability to learn Workday Finance and HCM modules.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
  • Ability to work successfully as both a member of a team and independently with minimal supervision.
  • Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
  • Ability to accurately prepare and maintain records, files, and reports.
  • Ability to collect, analyze, organize and present complex financial data in a meaningful manner.

Pay Grade 15