Coordinator Corporate Facilities Administration
7 days ago
The Best Players Need the Best People.
This fast paced, strong customer service and detail-oriented position provides operational and administrative support to ensure the efficient operations of the Corporate Facilities Department. Responsibilities include policy and process manual development, internal and external department communications, scheduling, drafting correspondence, reporting and dashboards, expense and budget management, researching information, and ownership of department employee programs.QUALIFICATIONS
Two years of college course work (preferably in business or related field) or equivalent administrative support training required
At least five years administrative support and customer service experience in a fast-paced environment; corporate facilities or hospitality environment preferred but not required
Prior purchasing experience/vendor management experience preferred
Advanced proficiency with Microsoft Office 365 including Excel, PowerPoint, Word and other office software including automated calendaring
Excellent communication skills, verbal and written including demonstrated writing ability
Excellent organizational skills, follow-up and attention to details required; being able to juggle several projects at once
Strong data management skills with ability to complete basic data analysis
Able to work independently, proactively and complete necessary tasks without consistent supervision
Proven ability to compile large amounts of information and organize into logical format
Deadline oriented with proven ability to multitask and adjust priorities quickly in a fast-paced environment
Ability to interact with various clients, vendors and groups effectively presenting information
Valid driver's license with a good driving record
Able to safely operate a utility vehicle such as, but not limited to, golf carts, utility carts, and shuttle carts
RESPONSIBILITIES/DUTIES
Assist department leadership in implementing internal and external department activities
Collect, organize and analyze data and other information for reports, presentations, etc.
Responsible for all department reporting; including creating and maintaining department dashboards
Develop, maintain and update department manuals, lookbooks, standard operating procedures, intranet communications (WorkVivo), and other department documents, communications and sites as required
Responsible for all iOFFICE training and associated documentation/follow-up
Lead, track and provide support for all departmental and tenant onboarding and offboarding
Lead department employee uniforms/PPE program; serve as a back-up for ordering janitorial and/or office supplies
Assist department leadership with department budgeting and tracking as requested, including serving as the custodian of the department AT&T account
Process, allocate and reconcile department vendor and/or designated employees' expenses following company procedures through Concur
Complete research projects using industry and appropriate resources as needed
Assist with building walk through dcoumentations ensuring office interior brand standard compliance and overall building upkeep
Assist with vendor oversight as assigned
Assist with company amenity programs
Upon request, provide support for onsite employee and partner events on the NEFL campus
Special projects or other duties as assigned
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Ponte Vedra Beach, United States PGA TOUR Full timeThe Best Players Need the Best People. This fast paced, strong customer service and detail-oriented position provides operational and administrative support to ensure the efficient operations of the Corporate Facilities Department. Responsibilities include policy and process manual development, internal and external department communications, scheduling,...
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Ponte Vedra Beach, United States PGA TOUR Full timeIn order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Best Players Need the Best People. This fast paced, strong customer service and detail-oriented position provides operational and administrative support to ensure the efficient...
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