Administrative Support Assistant

4 weeks ago


Warwick, United States Department Of Agriculture Full time
Summary

This position is located on the State Resource Conservationist Staff, Natural Resource Conservation Service (NRCS) in Warwick, RI.

The incumbent is responsible for providing administrative support to the office. Responsibilities relate primarily to financial management, purchasing, leasing, and contract management services. Other duties include office management. This position is non-exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).



Duties
  • Serves as timekeeper for the state and is responsible for verifying the time and attendance information that has been entered into WebTA timekeeping system.
  • Prepares and/or reviews travel authorizations and vouchers for all state employees via CONCUR.
  • Assists with the preparation of agreements (contribution, cooperative, operational) and other fund-obligating documents as needed, by direct communication with Conservation Partners, Program Technical Contact and Grants and Agreements division staff.
  • Initiates personnel actions as instructed by the supervisor, including preparation of forms SF-52 and associated documentation (position description updates, etc.) to be submitted through the Employee care Center (ECC) for action.
  • Assist new staff with Information Technology (IT) needs and coordinating access to USDA network through the submission of proper forms (e.g. NRCS-IRM-003, AD-1143).
  • Purchases supplies, equipment and services through Office Max, GSA Advantage, and open market procedures such as blanket purchase agreements, or government purchase card within delegated authority.


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