Medical Records Administrator

3 weeks ago


Chicago, United States Veterans Health Administration Full time

The Assistant Chief of Health Information Management (ACHIM) monitors and manages HIM workflow to ensure the program objectives are met, assists with planning, developing, directing, and evaluating health information and other functions. They ensure quality and efficiency for all areas and processes of the HIM department.

The ACHIM assists the Chief HIM (CHIM) in establishing policies, responsibilities, and requirements for health information management (HIM) related matters, such as health record documentation, coding, records management, release of information, file room/scanning, transcription and medical speech recognition, as well as the overall management of health information and Veterans' health records.

Assists the CHIM in identifying and setting short and long range goals, program objectives and tasks to meet the mission and vision of the medical center. Assists with planning, developing, directing and evaluating health information and other functions.

Oversee implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies.

Serves as the Assistant Chief of Health Information Management (ACHIM) in a medical facility of high complexity (level 1), with responsibility for the supervision of all HIM functions.

Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.

Collecting and processing data for various reports, surveys, and research projects; for preparing reports and recommendations for review and consideration by the Chief, Patient Administration Service and upper management concerning the immediate needs as well as the long range goals of the department; for recommending equipment and staffing needs; and for preparing and keeping current procedures and operation manuals.

Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects.

Advises on what material is available, how it may be obtained and the uses that can be made of the information while protecting the confidentiality of the record.

Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities.

Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees.

Reviews work accomplished and assesses quality, quantity, accuracy and timeliness of work produced by each employee.

Provides administrative support to other HIM Supervisors/Leads by aiding in the selection, training and evaluation of section employees.

Provides technical guidance to the unit supervisors and lead clerks while providing support to each unit in the absence of the section supervisor.

Provides expertise in the area of subpoenas, court orders, advance directives, and general release of information, as well as other medico-legal issues. prepares training materials and participates in orientation and instructional activities as required.

Advises management and hospital staff members on policies, procedures, and adequacy of record content, and on training and teaching of clerical personnel in health record functions.

Assists in coordinating/completing timely routine and non-routine reports.

Assists physicians and other health care professionals with research projects and education in regards to VA HIM requirements/procedures.

Demonstrates skill in budgeting, contracting, procurement and property management.

Perform other assigned duties.

Work Schedule: Monday - Friday 7:30am-4:00pm
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 000000
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized



  • Chicago, Illinois, United States Veterans Health Administration Full time

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