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Administrative Assistant
2 months ago
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About (Add Agency Name Here)
:
(ADD STATEMENT HERE)
Role Overview:
The Administrative Assistant provides administrative assistance, support, and clerical duties/tasks as listed under the responsibilities section below. The Administrative Assistant must be able to communicate concisely and effectively, both verbally and in writing. Key responsibilities include:
-Scanning projects, which include making sure that all scans are done correctly, timely, and get filed correctly once completed
-Collecting, sorting, and delivering mail each morning, ensuring that it gets to the proper person,
-Entering and filing the Quarterly Monitoring Reports.
-Will be trained to be a complete backup to supervisor.
Salary Statement:
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
-Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
-Researches and prepares various reports on agency programs and/or procedures.
-Prepares and maintains procedural manual for agency functions.
-Reviews policies, plans and procedures for administrative soundness.
-Coordinates the work of various sections of the agency or department.
-Answers inquiries from the public concerning policy and procedures in assigned area.
-Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
-Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
The ideal candidate in this role should minimally have a
-High School Diploma or equivalent
-at least 4 years of full time professional experience in administrative support, business administration, program support, public administration, or related experience.
Related certifications and coursework may be considered for education or experience.
You must meet the following requirements to be considered for employment:
-Specialized knowledge of the basic principles and theories of administrative management
-Working knowledge of research techniques and report composition
-Effective written and verbal communication skills
-Attention to detail and proofreading skills
-Organizational skills with the ability to prioritize tasks effectively and multitask
-Ability to use Microsoft Office Suite (Word, Excel, Outlook)
-Ability to analyze procedures and policies and write procedural manuals and recommend improvements
-Ability to coordinate the work of section staff
-Ability to maintain cooperative work relationships
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
-Three (3) medical plan options (including RX coverage) as well as vision and dental plans
-Wellness Rewards Program: Complete wellness activities to earn gift card rewards
-Health savings account, which includes bi-weekly state contribution
-Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
-Deferred compensation 457B account (similar to 401k plan) with employer match
-Two (2) fully-funded pension plan options
-A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
-150 hours of paid new parent leave
-Up to 15 hours of paid community service leave
-Combined 180 hours of paid vacation, personal, and sick leave time off
-12 paid holidays, 14 on election years
-Education Reimbursement Program
-Group life insurance
-Referral Bonus program
-Employee assistance program that allows for covered behavioral health visits
-Qualified employer for the Public Service Loan Forgiveness Program
-Free Parking for most positions
-Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobsspd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
