Office Administration Executive

3 weeks ago

Indiana, United States US Acute Care Solutions Full time

Whether you’re a clinician, or non-clinical professional, at USACS you'll feel a sense of connection working with clinicians and office staff who share your interests and values. We care about your success.
We offer career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between. Provides full time administrative support to USACS System/Site Medical Directors and other site leadership to help in daily operations by performing and/or overseeing clerical, administrative, reporting and office management functions. Acts as the liaison between USACS locations and regional leadership, corporate office personnel, physicians, patients, and hospital personnel. .
Location: Onsite at Indiana Regional Medical Center in Indiana, Pennsylvania
Assist System/Site Medical Director(s) and additional site leaders as directed. This may include Assistant Director(s), EMS Director(s), Quality Director(s), APP Leadership at multiple USACS locations.
Coordinate all aspects of the ED administrative office at USACS locations to provide effective and professional interactions with hospital department to assist USACS site leadership and provide high level, quality support.
Develop relationships with hospital personnel to support the USACS contract at the site. Work closely with executive administrative staff at hospitals to coordinate schedules and be the point of contact for multiple Medical Directors and other leadership roles within USACS team.
Coordinate Outlook calendar for Medical Director(s) and other USACS clinical leadership and manage meetings with leadership team and hospital administration. Integrate Zoom options into Outlook meetings and manage the Zoom meeting to ensure audio/visual is working and attendees have access.
Manage Workday Expense submissions for Medical Director(s) (and other clinicians, as needed). Manage new clinician onboarding process at all assigned locations including scheduling orientation, EMR training, receipt of ID badges, tours, meetings, dinners.
Support site clinicians with corporate systems usage (Workday, Workday Expense, Shift Admin, TCL). Must have knowledge and proper usage of correct English and grammar.
Ability to maintain highly confidential information.
Ability to proactively anticipate needs and to work accurately and successfully in a timely manner with limited amount of supervision.
Bachelor’s Degree preferred
Minimum of three years’ administrative experience required
Must have thorough knowledge of and skill in using personal computer in a Windows environment with strong emphasis on processing electronic documents/attachments with Adobe, spreadsheets (Excel Intermediate to Advanced Level), presentation, and database applications and Internet usage.
Required to have close visual acuity to perform job.
Hourly rate: $21.Hourly rate may be determined on several factors including but not limited to knowledge, skills, experience, education, geographical location and requirements stated in job description.
Click the red apply button to submit an application and resume. If you are an USACS employee, please apply via the Jobs Hub in the Workday system.

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