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Bilingual Administrative Assistant
2 months ago
*Are you an office guru? Are you brilliant at multi-tasking? Do you thrive in a busy, ever-changing environment? Then keep reading, this might be the perfect opportunity for you* This employee will be responsible for answering the main switchboard, greeting visitors, and providing clerical support in accordance with the practices, policies and procedures of the Company.
- Description:*
- Opens reception area and office by 8:30 am each day and closes reception area at the end of the day
- Maintains reception area and all common areas in a clean and tidy manner at all times
- First point of contact for on-site visitors (including deliveries): welcomes, determines nature of business, and announces to appropriate personnel
- Presents a friendly, professional demeanor at all times
- Logs incoming new business submissions for Underwriters in a timely manner
- Answers incoming telephone calls, determines purposes of callers, and forwards calls to appropriate personnel or departments in a friendly and professional manner
- Performs backup support to other administrative areas, including but not limited to Loss Runs
- Performs other clerical duties as needed, such as filing, photocopying, collating, and printing, making appointments for all staff or for specific employees, such as executives
- Handles overnight deliveries and all incoming mail
- Maintains confidentiality in matters pertaining to management
- Other duties as assigned
- Candidate will be responsible for excessive multi-tasking and operating multiple computer systems. This position will require hands on training where the candidates will need to use an intuitive approach to assisting customers and internal employees.
- Top Skills Details:*
- Office Adminstration
- Bilingual Spanish
- Invoicing
- Additional Skills & Qualifications:*
- High School diploma required
- Previous work experience in customer service, with a successful track record
- Excellent written and verbal communication skills
- Ability to work well under pressure and to meet tight deadlines in a fast-paced environment
- Proficiency in Microsoft Suite
- Proactive, independent work ethic with strong problem solving and analytical skills
- Willingness to be flexible, learn on the job, and maintain a can-do attitude.
- Ability to work in dynamic environment, adapting to changing requirements and collaborating with a wide
- Range of colleagues to quickly deliver solutions.
- Must be highly organized and Self-motivated and goal oriented.
