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Purchasing Manager

4 months ago

San Francisco CA, United States Nicholas Vincent Design Full time

About the role

We are seeking to hire an experienced Purchasing Manager with extensive experience in the Interior Design industry to execute and manage the firm's in-house procurement and expediting division. In collaboration with the design team, coordinate all furnishings to be purchased and installed for multiple client projects running parallel.

Work schedule:

  • Remote with 1 day in the office once a month.
  • Days of week: Wed-Fri based on needs of project
  • Detailed invoice for services, due the end of each month

Responsibilities include:

  • Responsible for inventory
  • Place orders on behalf of the client and follow up with orders to ensure we are aware of current lead times or any delays/issues.
  • Email and phone coordination with vendors, showroom reps, delivery companies, and receiving warehouses as needed to meet deadlines.
  • Prepare and process purchase orders
  • Maintain records of all transactions, purchase orders, receipts, and payments
  • Schedule and verify purchase deliveries
  • Set up client storage units
  • Responsible for shipping and customs
  • Responsible for all damages, returns and claims
  • Manage relationships with key suppliers to maintain quality of goods and timely delivery
  • Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project
  • Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting for immediate processing
  • Meet project deadlines
  • Collaborate with Bookkeeper as needed in keeping project monies accurate based on Client approvals, reselections (due to expired reserves, etc.) and payments received.

Requirements:

  • Bachelor’s degree
  • 5+ years professional administrative coordination/management
  • Understanding of the Interior Design Industry and the to-the-trade purchasing environment
  • Excellent written and verbal skills
  • Understanding of basic accounting principles
  • Acumen with numbers
  • High proficiency in Microsoft Office Suite, especially Excel
  • Proficiency with Design Manager Program
  • Ability to prioritize and manage work while wearing many hats
  • Strong sense of ownership and commitment to excellence

Details:

  • Contractor position
  • $85 -$95 per hour, depending on experience
  • 20-30 hours per week
  • Hybrid: remote and in-office work
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