Office Administrator
2 days ago
Are you an organized and personable individual who thrives in a dynamic office environment? We’re looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly.
About the Role
As the face of our office, you’ll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You’ll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude.
Key Responsibilities
Front Desk Management:
- Greet and assist visitors, clients, and staff with a friendly and professional demeanor.
- Answer, screen, and direct incoming phone calls promptly and accurately.
- Manage incoming and outgoing mail, deliveries, and correspondence.
Administrative Support:
- Maintain office supplies, ensuring stock is replenished as needed.
- Organize and update office records, documents, and filing systems.
- Support other departments with ad-hoc administrative tasks.
Customer Service:
- Handle customer service calls related to the campaign, addressing inquiries and resolving issues.
- Provide clear and professional communication to clients, ensuring a positive experience.
- Collaborate with the campaign team to escalate and resolve complex issues effectively.
Requirements
Experience:
- Proven experience in an office-based role (administrative or receptionist experience preferred).
- Customer service experience is a plus.
Skills & Qualifications:
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team in a fast-paced environment.
- Professional appearance and demeanor.
Additional Requirements:
- Availabile to work full-time, Monday to Friday.
- A proactive and problem-solving mindset.
- High school diploma or equivalent.
What We Offer
A friendly and collaborative office environment.
Opportunities for growth and professional development.
- If you’re an organized, detail-oriented individual with a passion for delivering excellent customer service, we’d love to hear from you
-
Office Administrator
2 days ago
Madison, United States Dan and Jerry's Greenhouse Full timeJob DescriptionJob DescriptionPOSITION SUMMARY:The Office Administrator responsibility is to be the first point of contact for internal and external parties for the office. This position oversees the daily operations of the office environment ensuring tasks or events are carried out successfully by working with all relevant members, resources, information,...
-
Office Administrator
7 days ago
Madison, Wisconsin, United States Workforce Solutions Full timeRequirements and QualificationsA high school degree or equivalent related work experience is required; a secondary educational degree is preferred.Previous experience in an administrative role supporting executive leadership is highly desirable.Advanced computer competency in Microsoft Office is essential.The ability to provide discretion, confidentiality,...
-
Branch Office Administrator
7 days ago
Madison, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Office Administrator
7 days ago
Madison, Wisconsin, United States Monona Plumbing and Fire Protection, Inc Full timeJob OverviewWe are seeking a highly skilled and organized Office Manager to join our team at Monona Plumbing & Fire Protection, Inc. This is an excellent opportunity for a motivated individual who enjoys working in a fast-paced environment and takes pride in keeping things running smoothly.
-
Branch Office Administrator
2 days ago
Madison, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team . At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Facility Office Administrator
7 days ago
Madison Heights, United States Holistic Industries Full timeJob DescriptionJob DescriptionResponsibilities include:Ensure all supplies are ordered, received and logged into inventory trackingMonitor and track order entry, shipping and delivery.Maintain adequate par inventory levels to maximize production standardsMaintain and report daily receiving and shipping activitiesPerforms related and/or specialized clerical...
-
PT Instructor Pool
2 days ago
Madison, United States Madison Area Technical College Full timeCurrent Madison College employees must apply to the internal career site by logging into Workday Job Posting Date: February 7, 2024 Application Deadline: Salary Information: Salary depends on number of classes taught. Department: School of BAA_Business Technology Job Description: Madison College is recruiting a pool of highly motivated and qualified...
-
Administrative Support Manager
7 days ago
Madison, Wisconsin, United States Dungarvin Full timeCompany Overview:Dungarvin is a national organization providing high-quality, community-based supports to individuals with intellectual and developmental disabilities. As a dedicated team member, you will contribute to the success of our mission by overseeing administrative operations and supporting staff in their daily tasks.Job Description:The Office...
-
Dental Office Administrator
6 days ago
Madison, Wisconsin, United States Center for Oral Maxillofacial Surgery & Dental Implants Full timeAbout UsAt Center for Oral Maxillofacial Surgery & Dental Implants, we are committed to delivering exceptional patient care and first-class service to our referring doctors. We are a dynamic and growing practice that values teamwork, compassion, and excellence.Job Description:The Bilingual Scheduling Coordinator will provide high-quality patient care and...
-
Administrative Coordinator
4 days ago
Madison, Wisconsin, United States Dream Golf Full timeJob OverviewDream Golf is seeking a highly organized and detail-oriented Office Manager to oversee the administrative activities of our organization.The successful candidate will be responsible for ensuring the smooth operation of our office, including managing records and information, planning and maintaining work facilities, and providing administrative...
-
Office Manager
2 days ago
Madison, United States Dream Golf Full timeJob DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:manage Notes for executive team meetings.Manage records and informationPlan and maintain work facilitiesProvide administrative assistance to management teamPerform...
-
Office Management Professional
7 days ago
Madison, Wisconsin, United States Aston Carter Full timeWe are seeking an Office Management Professional to join our team. This individual will be responsible for overseeing office administration, ensuring seamless day-to-day operations, and contributing to the success of our organization.Key Responsibilities:Oversee office administration, including supervising staff, managing budgets, and implementing...
-
Administrative Assistant
1 day ago
Madison, United States Emigrant Bank Full timePosition: Administrative Assistant Employment Status: Full-Time, Exempt Office Location: 335 Madison Avenue, NYC Office Status: In Office, 4-5 days/week Job Summary: We are looking for an experienced Administrative Assistant to provide full administrative and personal support to an Executive Assistant. The Administrative Assistant is responsible for...
-
Director's Administrative Assistant
4 days ago
Madison, Wisconsin, United States Fairleigh Dickinson University Full time**Administrative Assistant Position**The Director's Administrative Assistant will provide administrative support in the Office of Career Development at Fairleigh Dickinson University.This role includes:Event planning and implementation assistanceCompilation of information for research and special projectsSocial media management and oversight of student...
-
Administrative Support Professional
4 days ago
Madison, Wisconsin, United States Fairleigh Dickinson University Full time**About the Role**The University Director of Career Development seeks an Administrative Support Professional to provide administrative support in the Office of Career Development.This includes, but is not limited to:Assisting with event planning and implementationCompiling information for research and special projectsOversight of department social media and...
-
Administrative Services Manager
7 days ago
Madison, Wisconsin, United States Dungarvin Full timeCompany OverviewDungarvin is a national organization dedicated to providing high-quality, community-based supports to individuals with intellectual and developmental disabilities.The company operates as a network of privately owned companies, serving diverse populations across 15 states.Job DescriptionThis Office Manager position plays a crucial role in...
-
Administrative Assistant
2 days ago
Madison, United States REAL - Yoo Realty Group Full timeDescription We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through...
-
Administrative Assistant
2 days ago
Madison, United States REAL - Yoo Realty Group Full timeWe're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community...
-
University Office Coordinator
4 days ago
Madison, Wisconsin, United States Fairleigh Dickinson University Full time**Job Summary**We are seeking a highly organized and detail-oriented University Office Coordinator to join our team in the Office of Career Development.The successful candidate will be responsible for providing administrative support, including:Assistance with event planning and coordinationResearch and compilation of information for special projectsSocial...
-
Administrative Support Specialist
22 hours ago
Madison, Wisconsin, United States Aston Carter Full timeAt Aston Carter, we are seeking an exceptional Administrative Support Specialist to join our team. This role is ideal for a highly organized and detail-oriented individual who can provide top-notch administrative support in an office setting.The successful candidate will be responsible for providing excellent customer service, assisting with project planning...