Contract Administrator

6 days ago


El Segundo, United States Simpson & Simpson Management Consulting Full time

Contract Administrator


Duties

· Assist the managemnet with planning of procurements and setting pre‐award schedules for contracts including Board actions

· Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.

· Prepare drafts of RFP/RFB addenda for management to review, finalize, and distribute to Plan holders

· Prepare draft award recommendations and Board reports

· Conform final contract documents

· Prepare required reports and correspondence

· Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings

· Assist in Contract standardization process

· Monitor all aspects of contract compliance

· Assist in resolving problems and disagreements between contractors and management

· Review contractor invoices for contractual compliance

· Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of the management personnel

· Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled

· Prepare Change Documents

· Route Change Documents for signature and tracks status

· Create and distribute change reports and analysis

· Support the project management team in maintaining timely and effective change support processes, procedures and systems

· Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress

· Ensure that changes properly encumber contractual capacity and budget

· Coordinate with PDG scheduling to ascertain time impacts of changes under consideration and property documents

· Assist with implementation of trend and change support programs

· Contribute to the advancement of PDG’s goals through commitment to productive collaboration with all stakeholders


Hardware/Software Knowledge

· Microsoft Office Suite, Adobe Acrobat

· Large‐scale construction management type software such as Prolog, Primavera etc.


Professional Experience Level/Other Qualifications

Minimum of 5 years of relevant experience experience in administration of commercial/government contracts.

· Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities

· Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions

· Proven accuracy, reliability and completeness in job accomplishment

· Effective oral and written communication skills

· Must be able to interface with a variety of people with different technical levels and educational backgrounds

· Must be detail oriented and highly organized

· Must be able to produce accurate and timely results while maintaining a customer service attitude

· Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred


Education/Training

A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.


Element-Specific Requirements/Notes

May assume other duties as required/needed

Maybe required to work various shifts as needed



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