Contract Administrator
6 days ago
Contract Administrator
Duties
· Assist the managemnet with planning of procurements and setting pre‐award schedules for contracts including Board actions
· Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
· Prepare drafts of RFP/RFB addenda for management to review, finalize, and distribute to Plan holders
· Prepare draft award recommendations and Board reports
· Conform final contract documents
· Prepare required reports and correspondence
· Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings
· Assist in Contract standardization process
· Monitor all aspects of contract compliance
· Assist in resolving problems and disagreements between contractors and management
· Review contractor invoices for contractual compliance
· Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of the management personnel
· Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
· Prepare Change Documents
· Route Change Documents for signature and tracks status
· Create and distribute change reports and analysis
· Support the project management team in maintaining timely and effective change support processes, procedures and systems
· Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
· Ensure that changes properly encumber contractual capacity and budget
· Coordinate with PDG scheduling to ascertain time impacts of changes under consideration and property documents
· Assist with implementation of trend and change support programs
· Contribute to the advancement of PDG’s goals through commitment to productive collaboration with all stakeholders
Hardware/Software Knowledge
· Microsoft Office Suite, Adobe Acrobat
· Large‐scale construction management type software such as Prolog, Primavera etc.
Professional Experience Level/Other Qualifications
Minimum of 5 years of relevant experience experience in administration of commercial/government contracts.
· Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities
· Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
· Proven accuracy, reliability and completeness in job accomplishment
· Effective oral and written communication skills
· Must be able to interface with a variety of people with different technical levels and educational backgrounds
· Must be detail oriented and highly organized
· Must be able to produce accurate and timely results while maintaining a customer service attitude
· Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
Education/Training
A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law.
Element-Specific Requirements/Notes
May assume other duties as required/needed
Maybe required to work various shifts as needed
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