Human Resources Coordinator

4 weeks ago

Dallas, United States Thompson, Coe, Cousins & Irons L.L.P. Full time

Reporting to the Manager, Human Resources Coordinator is responsible to support the administrative processes for the Human Resources Department. The position will be based in Dallas, Texas. The ideal candidate will be a self-starter, who is just as comfortable working autonomously as well as with a team. The candidate will be expected to perform the following responsibilities:

  • Assists department in carrying out a variety of human resources programs and procedures for all firm employees.
  • Administers employee record systems (iManage) to include compensation, performance management, and maintenance of employee records.
  • Assists the HR team with the onboarding and offboarding of employees. May be asked to conduct new-employee orientations and exit interviews. Assists the HR team with recruiting efforts as needed.
  • Maintains company organization charts and other related forms.
  • Coordinates team projects and participates as needed in special department projects.
  • Performs routine filing, scanning, and archiving of records to ensure record retention compliance.
  • Creates and handles the monthly check requests for HR and benefits invoices.
  • Coordinates and verifies pre-employment background and conflicts checks.
  • Maintains Human Resource Information Systems (HRIS) records, ensuring data accuracy through self-audits and reports.
  • Coordinates meetings, events, and activities with the HR Department staff.
  • Assists with company audits.
  • Provides backup to HR team in their absence.

Knowledge, Skills and Abilities Required:

  • Bachelor’s degree in Human Resource Management, Business or equivalent is preferred.
  • Two or more years of work experience in an administrative support function and a passion for helping people.
  • Requires the ability to apply knowledge in a fast-paced environment and adapt to change and/or be flexible as business situations arise.
  • Maintains highest level of confidentiality, discretion, and integrity.
  • Must be a committed team player, detail oriented and highly organized.
  • Ability to multi-task and adhere to tight deadlines.
  • Experience with the UltiPro HR system is preferred.
  • Proficiency with Microsoft Office – Outlook, Word, and PowerPoint (some Social Media). Proficiency with Excel (utilizing functions like VLOOKUP and Pivo Table reporting) is highly preferred.

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