Asset Management Coordinator

3 weeks ago

Fort Lauderdale, United States JBM Recruitment Full time

JBM Recruitment has been retained to identify a Asset Management Coordinator for our client.


POSITION SUMMARY

Responsible for providing intermediate administrative support to the SVP, Regional Manager

and Property Management team in the Region.


RESPONSIBILITIES

  • Performs and creates efficient processes for clerical duties to include copying, binding,

filing, scanning, etc.

  • Responds to phone, email, fax, and other inquiries; takes messages, greets, and directs

others to appropriate person(s) for assistance.

  • Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car
  • rentals, etc.)
  • Executes routine documents and communications.
  • Maintains files, invoices, and data in Yardi system and performs data entry.
  • Produces departmental reports, submittals, presentations, etc.
  • Schedules appointments and meetings; may be asked to attend meetings.
  • May conduct basic market research and gather information for projects, reports, and

presentations.

  • Provides assistance at off-site events as required.
  • Process and submit expense reports for the SVP, Asset Manager and other Asset

Management team members as needed.

  • Provide assistance with office management duties.
  • Handles all FedEx related shipments for SVP, Asset Management.
  • Assesses department needs and offers suggestions to solve basic problems.
  • Participate and attend Company and Department specific events; Ability to travel as

needed.

  • Acts in accordance with the values of the company and complies with all company

processes and procedures.

  • Maintains tenant contact information and property data in CUB.
  • Creates service agreements/ contracts for vendor/ contractor signatures.
  • Organizes property files and processes utility, property operations and commission

invoices in Yardi. Resolve billing discrepancies.

  • Assists in obtaining tenant and vendor insurance certificates and processes new vendors.
  • Transfers utility accounts for newly acquired/vacant properties.
  • Prepares monthly tenant back charges.
  • Ability to provide administrative support to other regions, as needed.


REQUIREMENTS

  • Bachelor’s degree preferred and a minimum of 3+ years of previous experience.
  • Excellent written and oral communication skills.
  • Perform accurate and thorough data entry tasks, ensuring data integrity and precision.
  • Demonstrate a commitment to excellence, and sound judgment.
  • Excellent organizational skills.
  • Adaptable to work assignments and work flow.
  • Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel,

PowerPoint and Word.

  • Working knowledge of Yardi strongly preferred.
  • Ability to collaborate and work as part of a team; readily assists others.
  • Flexible with respect to work schedule.
  • Ability to remain composed under pressure, comfortable working in a fast paced

environment.

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