Executive Support Specialist

6 days ago

Madison, United States TASC (Total Administrative Services Corporation) Full time

We are seeking an Executive Support Specialist to provide support to the Executive Vice President of Customer Care at TASC. The ES provides complex and diversified administrative support of a substantial and confidential nature to the executive and their functional area.

This is an exempt position-working core hours of Monday through Friday from 8:00 am to 5:00 pm with agreed upon extended hours as needed, earlier or later.


This position requires travel to our Madison, WI corporate office 4-6 times a month.


Position Responsibilities:

  • Provide advance level administrative support and assistance to your executive and their functional area.
  • Extensive calendar and time management by establishing priorities and identifying issues, and use independent judgement to keep the leader informed.
  • Organize and coordinate leadership meetings, which include agenda and material preparation, the capturing of action items, and extensive meeting minutes.
  • Action Item Management – Includes scheduling time for completion, delegation of duties, following up and progressing details on the executive’s behalf
  • Oversee management of small and well established projects.
  • Collaborate with leadership to coordinate, execute and maintain corporate initiatives, goals and objectives.
  • Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
  • Help to create an environment fostering trust, teamwork and confidentiality.


Who are you?

  • You exercise good judgement and perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
  • You pay exceptional attention to details and always produce quality work.
  • You are able to see the big picture and connect the dots of competing priorities.
  • You are cool under pressure and can manage competing deadlines in a fast-paced environment.
  • You always anticipate issues and follow up on requests with a proactive, problem-solving approach.
  • Your strong work ethic is evident in your highly organized weekly schedule
  • Your professional verbal and written communication skills enable to communicate effectively with leaders inside and outside the organization
  • You maintain confidentiality of sensitive information related to the company and its employees.


Qualified candidates will possess:

  • High-level proficiency with MS Office productivity tools, including all Microsoft applications, and possess an aptitude for learning new software and systems.
  • Minimum of an Associate degree, preferably in Business or Administration, or equivalent professional experience
  • Minimum 2 years professional experience in an administrative support position, preferably with experience as an Executive Assistant.
  • Qualified candidates should live within one hour of Madison, WI


Corporate Core Competencies:

  • Drive Action and Results

Take on new opportunities with enthusiasm

Achieve results even in tough circumstances

Take personal accountability for decisions and actions

  • Adapt to Change

Operate effectively when things are uncertain

Proactively acquire and evaluate information and adapt approach to match shifting demands and situations.

Rebound from setbacks

  • Embrace Innovation

Create new and better way to approach challenges and develop solutions

Learn through experimentation

Encourage feedback and seek opportunities to work better/smarter/faster

Show personal commitment and take action to continuously improve

  • Create Diversity and Foster Collaboration

Actively bring, seek, engage and honor diverse perspectives

Identify and address barriers to inclusion to ensure equity and center belonging

Work collaboratively and build partnerships to meet shared objectives

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