Administrative Assistant II

24 hours ago


Cambridge, United States JobRialto Full time
Job Summary

The Administrative Assistant II supports the efficient operation of the unit by organizing and implementing administrative systems and procedures.

This role acts as the primary source of information for the department and maintains essential records while assisting with the preparation of reports.

The Administrative Assistant ensures smooth communication within the department and handles complex and confidential information with minimal supervision.

Key Responsibilities
  • Organize and implement administrative systems and procedures to support department functions.
  • Serve as the principal source of information on unit, project, or program details.
  • Gather, maintain, and analyze data to assist in report preparation, using various computer software tools.
  • Prepare and maintain records related to financials, personnel, administration, and students.
  • Facilitate day-to-day communications and ensure smooth workflow within the department.
  • Compose, proofread, edit, and prepare correspondence, reports, and other documents using word processing, spreadsheets, and databases.
  • Arrange facilities and plan meetings, conferences, and seminars as required.
  • Perform clerical or administrative duties in alignment with department goals.

Required Qualifications
  • Proficiency in office software, including email, calendar management, word processing, and spreadsheets, with intermediate to advanced skills.
  • Prior office experience, demonstrating strong organizational and communication skills.
  • Ability to work independently, handling complex and confidential information with professionalism.

Preferred Qualifications
  • Familiarity with database management and other advanced office applications.
  • Experience coordinating meetings, events, or projects to support departmental objectives.
Learn More

  • Cambridge, Massachusetts, United States The Judge Group Full time

    Job Title: Administrative Assistant IIJob Summary:We are seeking an experienced Administrative Assistant II to support our operations team. The ideal candidate will have a strong background in project management and executive support. Key responsibilities will include managing office duties, coordinating logistics, and maintaining accurate records.About the...


  • Cambridge, United States The Judge Group Full time

    Title: Administrative Assistant II Job Posting Start Date: 11/25/2024 / 12/20/2024 (Work Schedule: 21 hours/week) Location: Cambridge, MA 02138Top 3 technical or soft skills you?d like to see that will lead you to request an interview :Strong Excel skills; strong Microsoft Office Suite and Adobe skills; Follows direction and strong attention to...


  • Cambridge, United States Compunnel Full time

    Job SummaryThe Administrative Assistant II supports the efficient operation of the unit by organizing and implementing administrative systems and procedures. This role acts as the primary source of information for the department and maintains essential records while assisting with the preparation of reports. The Administrative Assistant ensures smooth...


  • Cambridge, United States eTeam Inc. Full time

    Job title:- Administrative Assistant II Location:- Cambridge, MA-will be onsite 4 days a week Work Schedule 9-5 EST; Mon - Fri Duration:- 12 Months Pay Rate: $35.00- $38.00/hr on W2 Must have Experience: " High School Diploma/GED " 5+ year's administrative experience " Executive level experience " Strong organization and experience creating...


  • Cambridge, United States eTeam Inc. Full time

    Job title:- Administrative Assistant II Location:- Cambridge, MA-will be onsite 4 days a week Work Schedule 9-5 EST; Mon - Fri Duration:- 12 Months Pay Rate: $35.00- $38.00/hr on W2 Must have Experience: " High School Diploma/GED " 5+ year's administrative experience " Executive level experience " Strong organization and experience creating power point...


  • Cambridge, United States The Judge Group Full time

    Our client is currently seeking a W2 role- Administrative Assistant II-Cambridge, MA 02138 • Work Schedule: 35 hours/week • Location: Is the role hybrid? (If hybrid, please clarify schedule) Confirmed, expecting Tue/Thu on campus, possibly Wed to start as well. •• Duration: 3 months • Top 3 technical or soft skills you'd like to see that will lead...


  • Cambridge, United States The Judge Group Full time

    Our client is currently seeking a W2 role Administrative Assistant II- Boston, MAWork Schedule: 40 hours/week ? Location: Is the role 100% onsite? YES ? there?s an option for flexibility based on performance and office coverage, but we can?t commit to guaranteed weekly remote time initially ? Duration: 3 months - Is there potential for conversion? YES ?...


  • Cambridge, United States Massachusetts Institute of Technology Full time

    ADMINISTRATIVE ASSISTANT II, Physics, to provide administrative support for multiple junior faculty members, using a high degree of resourcefulness to research and resolve complex problems, exercise independent judgment, and anticipate needs; maintai Administrative Assistant, Administrative, Assistant, Education


  • Cambridge, United States Massachusetts Institute of Technology Full time

    Posting Description MIT's Norman B. Leventhal Center for Advanced Urbanism is seeking an Administrative Assistant II to provide varied and complex support for the center. We seek a flexible team player who has the ability to multitask in a fast-paced Administrative Assistant, Administrative, Social Media, Assistant, Education


  • Cambridge, United States Experis Full time

    Title: Administrative Assistant II Location: Cambridge, MADuration: 3 months Rate range: $20 to $27/hr Role Overview:The position involves setting up and administering systems and processes for a department, supporting faculty, managing administrative tasks, and coordinating logistics for various activities. Responsibilities: Faculty Support: ...


  • Cambridge, United States Experis Full time

    Title: Administrative Assistant II Location: Cambridge, MADuration: 3 months Rate range: $20 to $27/hr Role Overview:The position involves setting up and administering systems and processes for a department, supporting faculty, managing administrative tasks, and coordinating logistics for various activities. Responsibilities: Faculty Support: ...


  • Cambridge, United States Integrated Resources, Inc Full time

    This is an onsite position Shift 1st, 9-5 Job Description: " Provide general administrative support to one or more managers. " Provide administrative support requiring a complete knowledge of department functions. " Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling...


  • Cambridge, United States Aequor Technologies LLC Full time

    This is an onsite position Shift 1st, 9-5 Job Description: " Provide general administrative support to one or more managers. " Provide administrative support requiring a complete knowledge of department functions. " Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling...


  • Cambridge, United States Cambridge Health Alliance Full time

    Patient Access Representative II- Administrative and Clinical Apply Refer a Friend Back **Date Posted:** 10/26/2024 **Requisition Number:** 8692 **Location:** CHA Cambridge Hospital **Work Days:** 11pm-7am **Category:** Medical Assistant **Department:** ICU Cambridge **Job Type:** Per Diem On Call **Work Shift:** Night **Hours/Week:** 0.00 The Cambridge...


  • cambridge, United States TalentBurst, an Inc 5000 company Full time

    Job - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...


  • cambridge, United States TalentBurst, an Inc 5000 company Full time

    Job - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...


  • Cambridge, United States TalentBurst, an Inc 5000 company Full time

    Job - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...


  • Cambridge, United States TalentBurst, an Inc 5000 company Full time

    Job - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...


  • cambridge, United States ACL Digital Full time

    Title: Administrative Assistant II (for Faculty) Location: Cambridge MA 02138Duration: 03+ Months & Possible ExtensionWork Schedule: 35 hours/week Location: Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) Top 3 technical or soft skills you’d like to see that will lead you to request an interview Financial...


  • cambridge, United States ACL Digital Full time

    Title: Administrative Assistant II (for Faculty) Location: Cambridge MA 02138Duration: 03+ Months & Possible ExtensionWork Schedule: 35 hours/week Location: Yes, M-F 9-5 (unpaid hour lunch break), 1 day/wk remote (day TBD in consultation with manager) Top 3 technical or soft skills you’d like to see that will lead you to request an interview Financial...