Front Office Coordinator

2 days ago


Bellevue, United States KellyMitchell Group Full time

$16.00 - $23.00 (est. hourly pay rate)

Job Summary:

Our client is seeking a Front Office Coordinator who will act as Tier 1 incident management for our US offices by intaking, responding to, and rerouting or resolving all reported incidents. This opportunity is located in Bellevue, WA


Duties:

  • Manage the temporary access card process for employees and vendors
  • Manage employee access requests for those visiting from another office location
  • Create a friendly and welcoming atmosphere for guests by assisting them with the sign in process using our visitor management platform, Traction Guest
  • Manage general email correspondence
  • Be a helpful resource for our employee base
  • Manage incoming mail and packages, including daily retrieval from the building mailroom and logging in the delivery tracking system
  • Review internal operations calendar and meeting reporting to maintain awareness of in-office activities
  • Create new and maintain existing process documentation as needed to ensure consistent programming and team operations
  • Accept catering deliveries and communicate with meeting hosts as needed


Desired Skills/Experience:

  • Entry level or 1+ years of relevant experience
  • A passion for customer service
  • Strong communication skills, both written and verbal
  • Strong interpersonal skills
  • Ability to interact at all levels with internal and external clients in a professional, thoughtful manner
  • Ability to work well both as member of a team and independently
  • Ability to maintain a flexible schedule depending on needs of office/team
  • Ability to self-manage time effectively in a hybrid work environment with fluctuating office occupancy
  • Ability to move throughout the facility (standing, walking, kneeling, or bending) for extended periods of time and ability to lift boxes or equipment up to 50 lbs. as needed


Benefits:

  • Medical, Dental, & Vision Insurance Plans
  • 401K offered



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