Administrative Clerk

5 days ago

New Orleans, United States Kuchler Polk Weiner Full time

Kuchler Polk Weiner, LLC, civil defense law firm in the Central Business District of New Orleans, LA, is seeking an Administrative Clerk – A/P and Reception to join our team. This full-time, in-office position is integral to maintaining the firm’s operational excellence by balancing administrative and financial responsibilities with poise and precision. The ideal candidate will possess a professional demeanor, strong organizational skills, a keen eye for accuracy, and the ability to handle multiple tasks while safeguarding the confidentiality of financial data in a fast-paced environment. If you are passionate about contributing to the success of a respected law firm and thrive in a team-oriented setting, we encourage you to apply.

 

What we need you to do:

 

Reception Duties

●     Operate a multi-line telephone system to manage incoming and outgoing calls, ensuring seamless communication and accurate routing of inquiries.

●     Welcome and assist visitors with professionalism, facilitating a positive and welcoming client experience.

●     Maintain the reception area’s cleanliness and organization, reflecting the firm’s commitment to excellence.

●     Accept, sign for, and distribute packages, registered mail, and other deliveries.

●     Coordinate refreshments for meetings as requested.

●     Monitor and replenish office and kitchen supplies to support daily operations.

●     Execute additional administrative duties as needed, demonstrating flexibility and commitment.

 

Accounts Payable Duties

●     Facilitate timely payment of vendor invoices by reviewing, verifying, and processing payments via checks or electronic transfers.

●     Ensure accurate and efficient recording of accounts payable transactions within the accounting system.

●     Manage petty cash transactions, including documentation verification, entry, and distribution.

●     Prepare and process weekly bank deposits, ensuring accuracy and compliance with financial protocols.

●     Assist in the reconciliation of company credit card statements, ensuring proper documentation and reporting.

●     Maintain vendor records by recording and updating W-9 information in the accounting system.

●     Perform various clerical and administrative tasks as needed to support accounting and finance operations.

 

You must have:

 

●     High school diploma or equivalent; associate degree in accounting or related field is preferred.

●     Previous experience in a billing, accounting, or administrative role within a law firm or legal environment; 3-5 years of experience is preferred.

●     Familiarity with Microsoft Office and legal accounting software; experience with Coyote Analytics is preferred.

●     Strong attention to detail and organizational skills.

●     Good communication and interpersonal skills.

●     Ability to handle confidential information with integrity.

●     Ability to work independently and as part of a team.


You may expect:

●     Competitive salary based on experience.

●     Comprehensive benefits for full-time employees, including:

●     Firm-paid health and life insurance.

●     Generous 401(k) Safe Harbor Matching Plan.

●     12 weeks of paid parental leave after one year of employment.

●     Robust holiday closure schedule and Personal Time Off (PTO) policy.

●     Optional employee-paid benefits, including dental, vision, voluntary life insurance, AFLAC policies, and parking in a connected garage.


Additional Information:


●     Schedule: Monday through Friday, 8:00 a.m. – 5:00 p.m., fully in-office.

●     A basic criminal background check is required and will be conducted post-offer and pre-hire.


If you are a detail-oriented, highly organized professional seeking a challenging and rewarding opportunity within a respected civil defense law firm, we invite you to apply to become a part of our team.

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