Administrative Clerk
2 weeks ago
International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include "hands on" direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defence and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com
Job Description
We are seeking a highly organized and communicative Administrative Clerk to support our Federal Occupational Health Services (FOHS) staff in regional offices. The ideal candidate will be proficient in Microsoft applications and basic computer and website use, providing essential administrative and clerical support to both federal employees and contractor staff.
Primary Responsibilities:
Administrative Support:
- Perform basic administrative and clerical tasks to support FOHS staff, ensuring the smooth operation of regional offices.
- Answer telephones, direct calls to the appropriate individual within the office, and take messages as needed.
- Manage incoming and outgoing correspondence, including sorting mail, managing emails, and preparing documents for distribution.
Visitor Management:
- Receive visitors, ensuring they are greeted professionally and escorted to the appropriate office or conference room.
- Follow specific building regulations for visitor management, including logging visitor information and adhering to security protocols.
Travel Coordination:
- Arrange travel for staff, including booking flights, accommodations, and transportation.
- Enter travel information into the appropriate databases, ensuring that all travel arrangements comply with organizational policies and procedures.
Additional Responsibilities:
- Maintain office supplies and order new supplies as needed.
- Assist with scheduling meetings, coordinating conference room availability, and preparing meeting materials.
- Provide general clerical support, such as filing, data entry, and photocopying.
Location: This position is based in a regional office within the Federal Occupational Health Services network, with potential for occasional interaction with other regional offices and headquarters.
Qualifications
- Education: High school diploma or GED.
- Skills:
- Excellent organizational skills.
- Strong communication skills, both verbal and written.
- Proficiency in Microsoft applications (e.g., Word, Excel, Outlook).
- Basic computer and website navigation skills.
Additional Information
International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
Compensation - Min: $50,000/ Max: $70,000
This position is in the proposal stage, we are waiting to be awarded the project.
Pay range is based on several factors and may vary in addition to a full range of medical, financial, and other benefits. The final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with geographical market data.
Benefits - This position is eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws.
International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.Learn More
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