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Executive Assistant

4 months ago

Baltimore, United States Brown Advisory Full time

Company Overview

Every firm has a culture - the values, beliefs, methodology, attitudes and standards that reflect an organization's DNA. But the truly inspiring firms - the game-changers, the industry leaders and the disruptors - have cultures that propel them to innovate and stand out. At Brown Advisory, we aim to be one of those inspired firms. Over the years, we have purposefully built and nurtured our client-first culture.

Brown Advisory is an independent investment management and strategic advisory firm committed to delivering a combination of first-class performance, strategic advice and the highest level of client service with offices in Austin, Baltimore, Boston, Delaware, Frankfurt, London, Nashville, New York, North Carolina, San Francisco, Singapore, Southern California, Tokyo, Virginia and Washington, D.C. The firm's institutional and private clients are based in 50 states and more than 44 countries and territories and are served by over 850 colleagues worldwide, all of whom are equity owners of the firm.

Position Summary

Brown Advisory is currently seeking a professional, energetic and self-motivated Executive Assistant to support the several executives in our Baltimore office. Candidates must possess the professional maturity to handle confidential and delicate issues and internal matters.

The primary duties and responsibilities include but are not limited to:

* Have a positive attitude and the desire to provide impeccable support to Brown Advisory team members. You will regularly interact with team members within and outside the firm, providing high levels of customer service. You have an ability to communicate directly, concisely and with a balanced tone, on paper and verbally, formally and informally.


* Be organized, thorough and accurate. You will have strong organizational skills allowing you to manage multiple priorities while maintaining exceptional attention to detail.


* Be adaptable and ambitious. You will enthusiastically take on other assignments as needed to support your team


* Be proactive. You are eager to contribute and learn, ask lots of questions, and provide solutions before we even know there are issues. You are excited about making ongoing process improvements.


* Work independently and follow tasks through to completion and meet commitments, proactively seeking guidance as necessary.



The primary duties and responsibilities include but are not limited to:

* Coordinate executive communications, including taking calls, responding to e-mails and interfacing with vendors, clients and other firm leaders


* Proactively assist and anticipate the needs of the executives you support


* Act as gatekeeper to help prioritize outcomes and eliminate distractions


* Prepare internal and external corporate documents for team members


* Schedule meetings and appointments and manage travel itineraries


* Prepare meeting rooms, establish conference calls, and prepare technology for presentations and communication


* Create and edit PowerPoint presentations/Excel spreadsheets, etc.


* Establish effective working relationships with colleagues and external contacts


* Assist with research on special projects as assigned


* Uphold a strict level of confidentiality



Desired Qualifications:

* Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.


* Bachelor's degree preferred


* Advanced Microsoft Office skills, including Word, Excel and PowerPoint, with an ability to become familiar with firm-specific programs and software.


* Superior written and oral communication skills


* Illustrates tact, discretion, and good judgment in handling sensitive and confidential information



Benefits

At Brown Advisory we offer a competitive compensation package, including full benefits.

* Medical
* Dental
* Vision
* Wellness program participation incentive
* Financial wellness program
* Gym membership discounts
* Fitness event fee reimbursement
* Corporate gym membership discounts
* Colleague Assistance Program
* Telemedicine Program (for those enrolled in Medical)
* Adoption Benefits
* Daycare late pick-up fee reimbursement
* Basic Life & Accidental Death & Dismemberment Insurance
* Voluntary Life & Accidental Death & Dismemberment Insurance
* Short Term Disability
* Paid parental leave
* Group Long Term Disability
* Pet Insurance
* 401(k) (50% employer match up to IRS limit, 4 year vesting)

Brown Advisory is an Equal Employment Opportunity Employer.