Administrative Assistant

3 weeks ago

Hattiesburg, United States Jones Power Full time

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Prevailing Wage Compliance:

  • Monitor and interpret prevailing wage laws at the federal, state, and local levels.
  • Coordinate with project managers and subcontractors to ensure compliance with prevailing wage requirements.
  • Maintain updated records of wage determinations, certified payroll reports, and related documentation.
  • Assist in the preparation of certified payroll reports and other compliance documents.
  • Respond to inquiries and requests for information regarding prevailing wage compliance.

IRA Compliance:

  • Stay abreast of IRS regulations and guidelines related to Individual Retirement Accounts (IRAs).
  • Assist in the administration of IRA programs, including eligibility determination, contributions, and distributions.
  • Ensure accurate record-keeping of IRA transactions and activities.
  • Collaborate with financial institutions and IRA custodians to resolve issues and ensure compliance.
  • Provide support during IRS audits or inquiries related to IRA compliance.

Documentation and Reporting:

  • Prepare and maintain accurate records, reports, and documentation related to prevailing wage and IRA compliance.
  • Generate regular compliance reports for management review.
  • Assist in the preparation of documents for internal audits and regulatory inspections.
  • Ensure confidentiality and security of sensitive information.

Communication and Collaboration:

  • Communicate effectively with internal teams, subcontractors, regulatory agencies, and financial institutions regarding compliance matters.
  • Collaborate with HR, finance, and legal departments to address compliance issues and implement best practices.
  • Provide guidance and training to staff members on prevailing wage and IRA compliance requirements.

Continuous Improvement:

  • Identify areas for process improvement and efficiency gains in prevailing wage and IRA compliance procedures.
  • Stay informed about industry trends, regulatory changes, and best practices in compliance management.
  • Participate in professional development opportunities to enhance knowledge and skills.


Qualifications:

  • Proven experience (2+ years) in administrative roles
  • Excellent attention to detail and organizational skills.
  • Proficiency in Microsoft Office suite
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Strong communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Familiarity with construction industry practices (preferred for prevailing wage compliance role).

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