Senior Administrative Assistant

3 days ago

Chantilly, United States CCS Global Tech Full time

Job Description

Administrative Assistant - SENIOR LEVEL

Contractor personnel at this level shall be able to perform all of the tasks and demonstrate the desired skill sets of both an Entry and Intermediate Level Administrative Assistant. Senior Level Administrative Assistant tasks and desired skill sets shall also include the following:

Tasks:

  • Draft and/or provide critical/final review of correspondence
  • Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports
  • Build briefing packages and present information
  • Analyze metrics and provide summary to senior management
  • Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
  • Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
  • At a minimum, provide BPO/ODIR coverage during core business hours from 0800 to 1700
  • Maintain a schedule of appointments for a manager or office
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
  • Coordinate with DNI/USD(I), internal NRO Directorates/Offices, and others to schedule meetings with principals
  • Coordinate visitor requests, parking, and catering requests with NRO/ODIR, Protocol, Security, and other impacted offices
  • Maintain/create and distribute contact cards for BPO leadership
  • Greet and escort visitors
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
  • Arrange for the delivery of outgoing mail/packages with the mailroom
  • Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
  • Perform research and retrieve information from databases and other resources
  • Attend meetings, events, and forums as requested by BPO leadership
  • Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
  • Administer the BPO online data repository tool, developing, editing and managing SharePoint websites
  • Coordinate training requirements and related events for BPO offices SharePoint POCs
  • Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO

Job Requirements


Required

Clearance: Active TS/SCI w/ CI Poly

Education: High School Diploma or GED equivalent

Relevant Experience: Seven years


Desired Skill Set

  • Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
  • Detail-oriented
  • Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
  • Ability to participate productively as a contributing member in a team environment
  • Strong interpersonal skills
  • Ability to be discreet and maintain confidentiality
  • Proficient in the use of Microsoft Office and standard computer applications
  • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
  • Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
  • Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
  • Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, Philosophy and operating principles

Security clearance required

TSSCI CI Poly

Travel

0 - 10%

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