Senior Administrative Assistant

3 days ago

Chantilly, United States CCS Global Tech Full time

Position Title: Sr. Administrative Assistant

Location: Chantilly, VA (Primary)

Type of Contract: Direct

Openings: 2

Duration: Full-Time Employment (FTE)

Clearance Required: TS/SCI with CI Poly


Salary Range: $115,000 annually plus an additional $3,000 retention bonus


Job Description

The Sr. Administrative Assistant will provide critical support to various divisions under BPO/ODIR/MS, including executive office support and direct administrative assistance. The role will involve a broad range of administrative tasks to ensure smooth operations.


Key Responsibilities

  • Provide evening office coverage until 1700 in the absence of the Executive Assistant.
  • Deliver administrative and executive support, including editing communications, tracking awards, SharePoint administration, and recording/disseminating meeting minutes.
  • Offer front desk coverage, handle correspondence, and provide customer service.
  • Maintain and manage calendars, edit correspondence, and oversee task tracking.
  • Draft, proofread, and coordinate key documents (instructions, presentations, spreadsheets).
  • Develop briefing packages and analyze metrics for senior management.
  • Maintain office efficiency, order supplies, coordinate office repairs, and plan events.
  • Support BPO/ODIR during core business hours (0800-1700).
  • Coordinate visitor access, parking, and catering requests.
  • Manage TIER actions and attend related meetings.
  • Administer databases, manage user accounts, and create detailed reports.
  • Plan and execute events, conferences, and off-site meetings.
  • Perform travel and training arrangements and related accounting tasks.
  • Archive/retrieve classified documents per federal and NRO policy.
  • Maintain BPO Records Management Plan and audit file structures.
  • Recommend and implement innovative process improvements.


Preferred Candidate Profile

  • Ideally, candidates should currently support the NRO or have supported the NRO within the past 2 years.
  • Next highest preference: Candidates with current experience supporting the Intelligence Community (IC), other than the NRO.
  • Lowest preference: Candidates with DoD experience, due to the learning curve and longer clearance crossover times (DoD clearances take significantly longer to transfer).


Job Requirements

Required Qualifications

  • Clearance: Active TS/SCI w/ CI Poly
  • Education: High School Diploma or GED equivalent
  • Experience: Minimum of 7 years


Desired Skills

  • Proven ability to work independently with minimal supervision.
  • Strong organizational skills and ability to manage multiple tasks.
  • Familiarity with NRO/IC/DoD structure, regulations, and policies.
  • High proficiency in Microsoft Office and standard computer applications.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and ability to maintain confidentiality.
  • Knowledge of protocol, precedence, and records management practices.
  • Detail-oriented with a strong focus on accuracy and quality.


Additional Information

  • This position requires extensive knowledge of NRO/IC/DoD organizational structure, mission, and operating principles.
  • The candidate must demonstrate the ability to anticipate and adapt to changing priorities while ensuring task completion efficiently and effectively.

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