Senior Portfolio Administrator, Collateralized Loan Obligations

4 days ago

New York, United States Octagon Credit Investors Full time

Employer Summary:


Octagon Credit Investors, LLC is a 25+ year old, $34B+ investment adviser focused on leveraged loan, high yield bond, and structured credit (CLO debt and equity) investments. Through fundamental credit analysis and active portfolio management, Octagon's investment team identifies attractive relative value opportunities across below-investment grade asset classes, sectors, and issuers. Octagon’s investment philosophy and methodology encourage and rely upon dynamic internal communication to manage portfolio risk. Over its history, the firm has applied a disciplined, repeatable, and scalable approach in its effort to generate attractive risk-adjusted returns for its investors.


The firm was founded in 1994 as a separate business unit of Chemical Bank and in 1999, Octagon spun out from Chase Manhattan Bank. Octagon honors its heritage through its company name and logo, both of which are derived from Chase Manhattan's emblem. Located in New York, the firm currently comprises approximately 90 employees, many of whom have spent their entire professional careers at Octagon.


Octagon believes that providing a challenging and rewarding career, combined with a supportive work environment, incents employees to remain at the firm. Significant employee ownership and low employee turnover also underscore our culture of partnership, teamwork, and dedication to preserving investor capital across all our funds/accounts under management. We also embrace the principles of diversity, equity, and inclusion; our employees can bring the best version of themselves to work every day. We thrive in an environment where everyone’s voice is heard, every idea counts, and the differences of our employees are valued.


Position Summary:


The Senior Portfolio Administrator is responsible for supporting the Collateral Administration team at Octagon with various aspects of daily operations, data management, and maintenance of accounting systems in accordance with business needs. We are looking for a professional with 3+ years of experience who is curious, eager to learn, excited to contribute and take initiative, and will help add value to the team. The Senior Portfolio Administrator will report to the Managing Director of Collateral Administration and take on an integral role in helping to manage and contribute to Octagon’s operational responsibilities.


Essential Duties and Responsibilities:


  • Perform pre- and post-trade settlement operations tasks
  • Generate daily reports to confirm trade documentation for trades are processed timely
  • Assist with daily cash management of active accounts for trade settlements
  • Provide trade allocations to counterparties to facilitate smooth settlement of daily trades
  • Interact with CLO Debt & Equity and Trading teams on trade issue remediation and reconciliation
  • Interact with service providers on daily trade settlements and activity
  • Assist with responding to inquiries from fund administrators, trading counterparties, and administrative agents
  • Collaborate with Accounting team to assist with reconciliation of cash and holdings to maintain accurate books & records
  • Support CLO Debt & Equity team with administrative tasks
  • Adhere to firm’s data retention and recordkeeping requirements
  • Support the development of technology-based solutions designed to improve internal recordkeeping, monitoring, and reporting capabilities
  • Help answer questions pertaining to investment activity and follow up with solutions/process improvement
  • Proactively take on ad hoc projects and provide support for new business initiatives, as needed


Areas of Knowledge, Skills, and Abilities/Qualifications:


  • Bachelor’s degree with 3+ years of relevant experience in CLOs, syndicated loans or loan products working as an operational credit administrator at an investment adviser, administrator, or related professional services firm
  • Working knowledge of Bond and CLO Debt & Equity settlements is preferred
  • General knowledge of bank loan settlements and LSTA and/or LMA standard terms and conditions is preferred
  • Working knowledge of ClearPar, WSO Administrator, Allvue Systems (Everest), FinDox, LendAmend, and/or DTCC (ALERT and CTM) platforms, a plus
  • Highly motivated, proactive team player with a positive attitude
  • Excellent written and oral communication skills, strong analytical skills, and exemplary attention to detail
  • Ability to multi‐task, be proactive, work independently, and work effectively under pressure (often under deadlines and changing priorities)
  • Comfortable interacting and building relationships with all teams (including senior management) across the firm and affiliated organizations
  • Outstanding reputation of professional integrity and maturity


Compensation and Benefits:


  • Competitive salary and eligibility for year-end performance-based bonus
  • Medical, dental, vision, life, and disability insurance
  • Commuter benefits
  • 401(k) matching program
  • Employee Assistance Program (“EAP”)
  • Professional designation and licensure assistance
  • Family support and leaves of absence


Octagon Credit Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender, gender identity, sexual orientation, or pregnancy), marital status, national origin, disability, age, or veteran status.


Please note that Octagon does not sponsor work visas or immigration-related employment benefits. We encourage all individual applications; please, no recruiters or agencies.

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